Policy

Philanthropy and Fundraising - Policy

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1.0                Purpose and Scope

1.1                 Context

The University of Queensland (UQ) recognises the importance of philanthropy and fundraising in raising income to support its mission and strategic priorities.

The University supports a culture of giving. In pursuing such opportunities, UQ will protect its independence and intellectual freedom by ensuring that gifts and partnerships are consistent with the our values, priorities and policies. 

1.2                 Scope

This policy and associated procedures apply to all UQ staff who act for or on behalf of UQ to facilitate philanthropic contributions to UQ. The policy also applies to UQ controlled entities.

2.0                Principles and Key Requirements

2.1                 Principles

UQ recognises the importance of socially responsible philanthropy and fundraising practices with the highest standards of professionalism and abides by the Universities Australia (previously AVCC) Code of Practice for Australian University Philanthropy. UQ’s philanthropy and fundraising program is conducted in accordance with the following principles:

Gift acceptance

  1. Gifts may be accepted for a specific or general UQ purpose. 

  2. The purpose of a gift will be consistent with UQ’s functions, as set out in the University of Queensland Act 1998.

  3. Endowment is the preferred option for funding academic positions or programs.

  4. To the extent practicable the wishes of the donor of any gift to UQ will be honoured.

Recognition of gifts

  1. UQ may publicly recognise donors and their gifts, unless anonymity is requested by the donor. 

  2. Public recognition of philanthropic generosity is considered in accordance with the Naming policy.

Valuing gifts-in-kind, stock or property

  1. Gifts are to be valued in accordance with Australian Taxation Office requirements, and credited on the date the donor relinquishes control of the gift to UQ.

  2. UQ will determine and record the value of the gift independently.

Gifts requiring the outlay of UQ funds

  1. UQ may match philanthropic donations to attract further philanthropic support.

  2. Gifts requiring a financial commitment by UQ (e.g. matching funds, financial contributions to construction projects) will be subject to the prior approval of the Vice-Chancellor or relevant member of the University Senior Management Group (for gifts directed to specific units).

Investment of endowed funds

  1. All endowment funds will be managed in accordance with UQ’s Investment Policy.

Ethical conduct

  1. UQ staff will act with the highest standards of professionalism and integrity when receiving or accepting gifts.

  2. UQ staff will not provide financial or legal advice to donors or prospective donors when planning or negotiating a gift.

  3. UQ staff will not knowingly encourage a gift if:

    1. the making of the gift is contrary to the donor’s or potential donor’s best interests; or

    2. the donor does not have the legal capacity to make the gift.

  4. Paid fundraisers, whether employees or consultants, are compensated by a salary, retainer or fee but not by a commission based on the number of gifts received or the value of funds raised.

Right to decline gifts

  1. UQ reserves the right to decline any gift:

    1. that is inconsistent with UQ’s functions and priorities or otherwise not in its best interest;

    2. that will create an unnecessary ethical or legal exposure for UQ;

    3. that will result in adverse publicity or impose unnecessary and burdensome responsibilities on UQ because of the gift’s source, restricted condition or purpose (including gifts that may compromise UQ’s integrity, autonomy and/or commitment to academic freedom);

    4. that will require expenditure beyond UQ’s resources or impose unacceptable compliance obligations or administrative costs on UQ.

3.0                Roles, Responsibilities and Accountabilities

3.1                 Senate

The Senate provides oversight of UQ’s Advancement program (via the Senate Advancement Committee) and annually reviews amounts available, or expected to be available, to UQ by way of bequest, donation or special grant, and the spending of the amounts.

3.2                 Vice-Chancellor

The Vice-Chancellor approves UQ’s Advancement strategy with support and advice from the Deputy Vice-Chancellor (External Engagement) and the Pro‑Vice‑Chancellor (Advancement).

3.3                 Pro-Vice-Chancellor (Advancement)

The Pro-Vice-Chancellor (Advancement) oversees UQ’s Advancement strategy and is responsible for coordinating University-wide fundraising activity under the direction of the Deputy Vice-Chancellor (External Engagement). 

4.0                Monitoring, Review and Assurance

Compliance with the policy will be managed by the Office of the Pro-Vice-Chancellor (Advancement). The Pro-Vice-Chancellor (Advancement) will also be responsible for the regular review of this policy and related documents.

5.0                Recording and Reporting

UQ Advancement will:

  • record, acknowledge, recognise and report to donors;

  • appropriately manage and protect information gathered on donors and prospective donors; 

  • issue receipts for tax-deductible gifts in accordance with Australian Taxation Office requirements; and

  • periodically report to the Senate, through the Senate Advancement Committee, regarding UQ’s Advancement program.

6.0                Appendix

6.1                 Definitions and terms

Endowment – A fund in which the donor has stipulated the principal be maintained inviolate and in perpetuity, but that all or part of the income derived from investment of the principal may be expended for the specified purpose.

Gift – an irrevocable transfer of personal property (e.g. cash, securities, books, equipment) or real property by a donor, either outright or through a planned/deferred gift arrangement, for the charitable purpose designated by the donor and without expectation of a tangible or economic benefit to the donor except tax benefits.

Philanthropic research grant – a contribution made by a philanthropic trust or foundation for a specified purpose. Grants are usually conditional upon certain qualifications as to the use, maintenance of specific standards, or a proportional contribution by the grantee or others grantor(s).

Custodians
PVC Advancement Ms Jen Karlson

Forms

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Gift Cover - Form

Gift Cover - Form

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Description: 

This form is used to notify Gift Services, UQ Advancement of a new gift or pledge. 

Attached File: 
Custodians
PVC Advancement Ms Jen Karlson
New Appeal Record - Form

New Appeal Record - Form

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Description: 

This form is used to request a new appeal record to be set up in The Raiser's Edge.

UQ username/password login is required to access this form.

Custodians
PVC Advancement Ms Jen Karlson
Raiser’s Edge New Fund Request - Form

Raiser’s Edge New Fund Request - Form

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Description: 

This form is used to request a new fund in the UQ Advancement fundraising system, The Raiser’s Edge.

Custodians
PVC Advancement Ms Jen Karlson
Custodians
PVC Advancement Ms Jen Karlson
Custodians
PVC Advancement Ms Jen Karlson