Policy

Honorary Awards - Policy

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1.0                Purpose and Scope

The purpose of this policy is to enable the Senate to recognise individuals through the granting of an honorary award made under this policy.

2.0               Principles and Key Requirements

The Senate may grant the following honorary awards:

  • Honorary Doctorates

  • UQ Fellowships

  • Distinguished Service Medals

  • UQ Gatton Gold Medals

 

In recognition of the University’s commitment to gender equality and diversity in its many forms, Senate is committed to grant honorary awards to individuals who reflect the diversity of interests, backgrounds, and concerns reflected in the University and in society.

2.1                 Honorary Awards

2.1.1              Honorary Doctorates

The Senate may award an Honorary Doctorate:

  1. in any discipline in which a doctorate is offered by the University; or

  2. as an Honorary Doctorate of the University.

 

For Honorary Doctorates awarded in a particular discipline, the postnominal is preceded by ‘Hon.D’, for example, Hon.DSc Qld. The postnominal for a Doctor of University is Hon.DUniv Qld.

 

Honorary Doctorates may be awarded on the basis of the following criteria:

  1. Distinguished service internationally, to the Commonwealth of Australia, or to the State of Queensland (whether or not directly associated with The University of Queensland);

  2. Distinguished career and significant achievement or academic distinction in a particular field;

  3. Exceptional service or contribution to The University of Queensland.

 

Individuals who have been awarded a doctoral degree at Level 10 on the Australian Qualifications Framework or by a university outside of Australia are entitled to use the title ‘Doctor’.

The title ‘Doctor’ should, therefore, not be used by those who hold an Honorary Doctorate.

 

Honorary Doctorates will not be granted to:

  • current members of Senate;

  • current University staff;

  • serving Australian politicians;

  • recognise individuals solely for philanthropic donations.

2.1.2              UQ Fellowships

UQ Fellowships may be awarded in recognition of an individual’s outstanding service or contribution to the University, or to an individual who has acted over a period of time to enhance the University’s reputation, mission and objectives.

Senate may award UQ Fellowships to:

  1. individuals who are, or have been, a member of Senate;

  2. a previous academic or professional staff member;

  3. a current or previous student; or

  4. any other individual considered suitable by Senate.

2.1.3              Distinguished Service Medals

Distinguished Service Medals may be awarded in recognition of an individual’s outstanding service or contribution to the University. Senate may award Distinguished Service Medals to:

  1. professional staff, typically on retirement from the University, in recognition of outstanding service beyond the normal requirements of their position; or

  2. individuals who are not members of University staff in recognition of their distinguished contribution to the University.

2.1.4              UQ Gatton Gold Medals

Senate may award a UQ Gatton Gold Medal to a graduate of the University who has achieved outstanding success or honour in, or has made and continues to make, an outstanding contribution to their vocation in a teaching and research area relevant to the UQ Gatton Campus.

2.2                 Nomination process

The nomination process is explained in the Honorary Awards Procedures. 

2.3                 Granting of Honorary Awards

Honorary awards are generally presented at a UQ graduation ceremony.

The University may present:

  1. an Honorary Doctorate outside a UQ graduation ceremony in exceptional circumstances;

  2. a UQ Fellowship, Distinguished Service Medal or UQ Gatton Gold Medal at another appropriate University event or occasion.

2.4                 Lapse of an Honorary Award

Honorary awards that are not presented within two years of Senate’s resolution to grant the award will lapse.

2.5                 Revoking or Surrender of an Honorary Award

Senate may, at its sole discretion and at any time, revoke an honorary award if:

  • The recipient has engaged in activities which prejudices the reputation of the University; or

  • The recipient’s continued association with the University would prejudice the reputation of the University.

A recipient of an honorary award may surrender the award by giving written notice to the Deputy Vice-Chancellor (External Engagement).

3.0                Roles, Responsibilities and Accountabilities

3.1                 Senate

Senate is responsible for approving honorary awards on the recommendation of the Honorary Awards Committee.

3.2                 Honorary Awards Committee

The Senate has established the Honorary Awards Committee to consider nominations and make recommendations to the Senate regarding the granting of honorary awards.

3.3                 Vice-Chancellor’s Committee

The Vice-Chancellor’s Committee identifies potential candidates for Honorary Doctorates,
UQ Fellowships, and Distinguished Service Medals for consideration by the Honorary Awards Committee.

4.0                Monitoring, Review and Assurance

The Deputy Vice-Chancellor (External Engagement) is responsible for the monitoring, review and assurance of this Policy.

5.0                Recording and Reporting

The Deputy Vice-Chancellor (External Engagement) is responsible for recording and reporting on the granting, revoking and surrender of honorary awards.

Custodians
Deputy Vice-Chancellor (External Engagement) Mr Rongyu Li

Procedures

Honorary Awards - Procedures

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1.0   Purpose

The purpose of this procedure is to explain the process for the granting of honorary awards as set out in the Honorary Awards Policy.

2.0   Confidentiality

All matters relating to proposals for honorary awards are confidential. Nominees must not be consulted about or advised of their nomination.

3.0   Nomination Procedures

3.1                 Honorary Doctorates, UQ Fellowships, and Distinguished Service Medals

The process is administered by the Office of the Deputy Vice-Chancellor (External Engagement).

3.1.1              Nominations by Senate Members, Graduates, Staff and Students

At any time the following may put forward a suggestion to the Vice-Chancellor’s Committee, via the Office of the Deputy Vice-Chancellor (External Engagement) –

  • Senate members;

  • Graduates of the University;

  • Staff (academic and professional); or

  • Students (with the endorsement of a member of one of the above categories).

Nominations can be submitted at any time through the Honorary Awards submission website https://staff.uq.edu.au/information-and-services/human-resources/recognition/honorary-awards, and reminders are sent quarterly on UQ Update. 

3.1.2              Nominations through the Vice-Chancellor’s Committee

The Vice-Chancellor’s Committee (VCC) is in a position to identify potential candidates, particularly those who have a strategic relationship with UQ whether or not they are in Australia.

The University Senior Management Group (USMG) are especially encouraged to put forward names for consideration.

The Office of the DVC (External Engagement) will provide the VCC with administrative support.

The VCC will compile a shortlist for the Honorary Awards Committee for in-principle agreement. Candidates who were considered by VCC but who were deemed not recommendable will also be included for noting.

If the Honorary Awards Committee gives in-principle agreement for a nomination, the DVC (External Engagement)’s Office will then coordinate – with the assistance of the relevant faculty, school or institute or the nominator – the detailed nomination to present to the Committee to seek endorsement to take to the Senate for consideration.  

Although there is no quota as to the number of Honorary Doctorates awarded, approximately six awards a year is considered appropriate.

3.2                 UQ Gatton Gold Medals

Nominations for the UQ Gatton Gold Medals are administered by the Director, Gatton Campus. A shortlist of nominations is sent to the Secretary of the Honorary Awards Committee for consideration by the Committee.

3.3                 Self-nominations not accepted

Self-nominations are not accepted.

4.0   Roles, Responsibilities and Accountabilities

4.1                 Senate

Senate is responsible for approving honorary awards on the recommendation of the Honorary Awards Committee.

4.2                 Honorary Awards Committee

The Honorary Awards Committee considers nominations and makes recommendations to the Senate regarding the granting of honorary awards.

4.3                 Vice-Chancellor’s Committee

The Vice-Chancellor’s Committee identifies potential candidates for Honorary Doctorates, UQ Fellowships, and Distinguished Service Medals for consideration by the Honorary Awards Committee.

4.4                 Office of the Deputy Vice-Chancellor (External Engagement)

The Office of the Deputy Vice-Chancellor (External Engagement) administers the nomination process for Honorary Doctorates, UQ Fellowships, and Distinguished Service Medals.

4.5                 Protocol Office

Once a proposed recipient accepts an honorary award, the process is handed over to Protocol for allocation to a UQ graduation ceremony.

5.0   Monitoring, Review and Assurance

The Deputy Vice-Chancellor (External Engagement) is responsible for the monitoring, review and assurance of this Policy.

6.0   Recording and Reporting  

The Deputy Vice-Chancellor (External Engagement) is responsible for recording and reporting on the granting of honorary awards.

Custodians
Deputy Vice-Chancellor (External Engagement) Mr Rongyu Li
Custodians
Deputy Vice-Chancellor (External Engagement) Mr Rongyu Li