Procedures

Resignation - Procedures

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1. Purpose and Objectives

This procedure outlines the process that applies to staff resigning from their University position.

2. Definitions, Terms, Acronyms

Authorised Officer – the officer authorised to exercise the relevant HR power or function in accordance with the HR Authorisation Schedule

Enterprise Agreement - The University of Queensland Enterprise Agreement 2014 – 2017

3. Procedures Scope/Coverage

This procedure applies to continuing, continuing (contingent funded) and fixed-term staff resigning from their University position.

4. Procedures Statement

Staff wishing to resign from University positions must forward written notification of resignation to the Head of their organisational unit. The minimum period of notification of resignation is prescribed in accordance with the Enterprise Agreement.

5. Procedures

5.1 Notifying the resignation

To resign from a University position a staff member must notify their resignation online which will workflow to the Head of Organisation Unit for approval.  Once the online notification has been approved, Human Resources will be notified to process and calculate any residual leave entitlements or financial obligations outstanding and take the appropriate action. 

5.2 Periods of notice

The minimum period of notification of resignation is as included in each individual letter of offer. The minimum prescribed periods are in accordance with the Enterprise Agreement. If the prescribed period of notice is not given, equivalent salary may be forfeited in lieu of notice unless the Authorised Officer advises that a variation of the period of notice is supported.

5.3 Entitlements

Once any residual entitlements or financial obligations have been calculated, the relevant Human Resources Officer will forward a confirmation of resignation letter to the resigning staff member, detailing all entitlements and any further action that needs to be taken with regard to superannuation. Providing Human Resources receives prompt notification of resignation, a staff member may be paid any residual entitlements on the last day of employment, but not later than 18 days after the resignation date.

5.4 Superannuation

Superannuation information will be specified in the letter confirming the resignation. Enquiries on superannuation entitlements should be directed to the Employee Benefits Section, Human Resources Division.

Custodians
Chief Human Resources Officer Dr Al Jury

Forms

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Departure Checklist - Form

Departure Checklist - Form

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Description: 

This checklist is used by staff transferring within the University and by staff leaving the University to ensure that all administrative tasks are completed prior to the their departure.

Custodians
Chief Human Resources Officer Dr Al Jury
Custodians
Chief Human Resources Officer Dr Al Jury
Custodians
Chief Human Resources Officer Dr Al Jury