Emeritus Professor - Policy

Printer-friendly version

1. Purpose and Objectives

This policy outlines the conditions of conferral of the title ‘Emeritus Professor’.

2. Definitions, Terms, Acronyms

Head – Head of school or equivalent level

3. Policy Scope/Coverage

This policy applies to the conferral of the title ‘Emeritus Professor’ on outstanding professorial staff who have either retired or resigned from the University.

4. Policy Statement

The title ‘Emeritus Professor’ is conferred on professorial staff who have served the University in an outstanding manner. The title should not be regarded as a normal expectation for professorial staff who leave or retire from the University.

Nothing in this policy gives rise to an employment relationship between the Emeritus Professor and the University.

5. Conditions of Conferral of Emeritus Professor Title

5.1 Period of conferral

Conferral of the title of Emeritus Professor is for an unspecified period and may only be granted or withdrawn by the Vice-Chancellor.

5.2 Standing

The list of Emeritus Professors is provided in Workday.

In all documentation, including communications, conversations and salutations, the full title will be used.

5.3 Withdrawal of title

The title of Emeritus Professor may be withdrawn at any time if the Vice-Chancellor considers that continuation is not in the best interests of the University. The Emeritus Professor will be informed of the withdrawal of the title in writing. There is no appeal process to a decision of the Vice-Chancellor.

6. Conditions and Benefits of Continued Contributions to the University by Emeritus Professors

Emeritus Professors may continue to contribute to the organisational unit in a voluntary capacity in such ways as are agreed with the relevant Executive Dean or Institute Director, in consultation with the relevant Head. Such contributions must be in accordance with the University’s protocols, policies and procedures (with particular reference to PPL 1.50 Ethical Conduct in the Workplace, PPL Section 2 Workplace Health and Safety and PPL 4.10.13 Intellectual Property for Staff, Students and Visitors).

Benefits to which Emeritus Professors are entitled include:



Use of the University Libraries


A free-of-charge parking permit (see Parking at UQ website for details)


A UQ email address

Standard quota for staff associates

Use of facilities and resources of the unit as appropriate

By arrangement with the Head and subject to approval by the Vice-Chancellor

Appointment to Higher Degree by Research student supervisory or advisory roles

Subject to normal approval processes

Access to administrative support for applications for grant funding, depending on the conditions of the relevant funding body, and access to internal research support

By negotiation or application and subject to approval by the Vice-Chancellor

Access to other research or teaching support and resources

As negotiated with the Head and subject to approval by the Vice-Chancellor

It is expected that Emeritus Professors will list UQ as an affiliation in the by-lines of publications.

While an Emeritus Professor’s contributions to the University are in a voluntary capacity, reimbursement may be made for out of pocket expenses, for example travel and accommodation, while acting on behalf of the University.

An Emeritus Professor is not eligible for membership of the Academic Board. Eligibility for membership of other University committees or boards will be considered by the relevant Head or Executive Dean/Institute Director as appropriate.

Emeritus Professors are protected as volunteers for liability arising whilst undertaking activities for or on behalf of the University or an affiliate. Emeritus Professors are covered under the University’s Liability Protections including General and Products Liability, Professional Liability, Malpractice and General Clinical Trials.

As Emeritus Professors receive no remuneration from the University they will not be covered by the University workers’ compensation insurance. Emeritus Professors have limited personal accident insurance.

Chief Human Resources Officer


Emeritus Professor - Procedures

Printer-friendly version

1.  Purpose and Objectives

These procedures outline the process for conferral of the title ‘Emeritus Professor’ at The University of Queensland.

2.  Definitions, Terms, Acronyms

Head - Head of school or equivalent level

3.  Procedures Scope/Coverage

These procedures apply to the conferral of the title ‘Emeritus Professor’ on outstanding professorial staff who have either retired or resigned from the University.

4.  Procedures Statement

The Head should make a written recommendation for conferral of the title ‘Emeritus Professor’ to the appropriate Executive Dean/Institute Director. Recommendations must include the nominee’s summarised biographical information, academic achievements and contributions to the University. 

The Executive Dean/Institute Director will provide additional comment on the recommendation and forward the completed recommendation to the Vice-Chancellor for consideration and approval. The Vice-Chancellor will inform the nominee of the decision in writing. 

The Office of the Vice-Chancellor will advise the relevant officers of the University (Executive Dean/Institute Director, Head), relevant HR Manager/Consultant and the Academic Policy and Programs Unit of the conferral of the title. 

The relevant HR staff will enter the Emeritus Professor information into the human resource information system.

Where the title is conferred, it will be effective from the date of retirement, resignation effective date or date approved by the Vice-Chancellor, whichever is the later.

Chief Human Resources Officer
Chief Human Resources Officer