Policy

UQ and RTP Research Scholarships - Policy

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1. Purpose and Objectives

This policy provides a framework for the administration of the Australian Government Research Training Program (RTP) and UQ-administered higher degree by research scholarships. The policy aims to reduce duplication across the University by providing a best-practice model for establishing, offering, awarding, and managing scholarships that integrates seamlessly with the administration of higher degree by research candidature at the University.

2. Definitions, Terms, Acronyms

Australian Government Research Training Program (RTP) Scholarship – a living allowance scholarship funded by the Federal Government

Dean - Dean of the UQ Graduate School or delegate

Enrolling AOU - Academic Organisational Unit that directly enrols HDR candidates

HDR - Higher Degree by Research

RTP – Research Training Program

Scholarship Provider - An individual or organisation that funds the scholarship

3. Policy Scope/Coverage

This policy applies to all scholarships administered by the University that provide tuition fee support, a living allowance stipend, and/or a top up scholarship to HDR candidates enrolled at the University.

4. Policy Statement

The following principles provide the foundation for this policy.

  • Scholarship recipients are to be treated equitably and consistently, regardless of the source of their scholarship funding.
  • HDR scholarships must be appropriately funded for the standard duration of candidature.
  • Scholarship providers must conduct a competitive process[1] for selecting scholarship recipients and, if requested, inform the UQ Graduate School of the nature of the competitive process.
  • In exceptional circumstances, the Dean may waive the requirement for a competitive process to be applied in the award of a scholarship where it can be demonstrated that the skill set of the applicant matches the requirements and it is unlikely that an advertising process would generate more qualified applicants.
  • Scholarship details must be recorded against the candidate record in SI-Net.

A scholarship is defined by the Australian Tax Office as financial aid to a scholar that is awarded on merit. The purpose of a research scholarship is to provide tuition fee support and/or living allowance support to the recipient so that they can enrol at the University as a HDR candidate. The funding for these research scholarships comes from a number of sources including but not limited to:

  • the Commonwealth and other government sources
  • the Research Training Program (RTP)
  • the UQ Graduate School
  • other UQ AOUs (including faculties, institutes, schools and centres)
  • individual and corporate donors to the University
  • individual and corporate donors to the University via Senate scholarships
  • other organisations.

A research scholarship does not make the recipient an employee of the scholarship provider or the University. The recipient is not required to render services (such as labour) to the scholarship provider or the University as a condition of receiving the scholarship.

5. Scholarship Administration

The UQ Graduate School is responsible for administering all scholarships that provide tuition fee support, a living allowance stipend and/or a top up scholarship to HDR candidates where:

  • the candidate has been awarded the scholarship by the UQ Graduate School, the enrolling AOU, or another UQ organisation unit, or
  • an external scholarship provider has awarded the scholarship and assigned the financial management of the scholarship to UQ.

6. Scholarship Terms and Conditions

All scholarship providers must comply with the terms and conditions outlined in PPL 4.80.01 UQ and RTP Research Scholarships – Procedures. Any variations to these terms and conditions must be approved by the Dean and be provided to the candidate in writing. The scholarship provider must seek written agreement to the variation in the terms and conditions from the recipient.

7. Living Allowance Stipends

A living allowance stipend should, at a minimum, match the value of the base full-time Australian Government RTP Scholarship stipend rate for the current year and be awarded for the duration prescribed in section 8.4 of PPL 4.80.01 UQ and RTP Research Scholarships – Procedures.

Approval for the award of a living stipend of lesser value than the base full-time Australian Government RTP Scholarship stipend rate must be granted by the Dean. If required, scholarship providers must support extensions to the scholarship as prescribed in section 9 of PPL 4.80.01 UQ and RTP Research Scholarships – Procedures.

Where a living allowance stipend funded by an external source does not provide adequate provisions for paid leave or extensions as prescribed in sections 9 and 17 of PPL 4.80.01 UQ and RTP Research Scholarships – Procedures the enrolling AOU will be required to underwrite the shortfall.

8. Tuition Fee Offset Scholarships

A tuition fee offset scholarship must meet the full cost of the research quarter tuition fees required by the University during the scholarship duration, as prescribed in section 8.2 of PPL 4.80.01 UQ and RTP Research Scholarships – Procedures. The offset removes tuition fee liability for the recipient and enables the University to meet the cost of research training.

Tuition fee scholarships do not cover the Student Services Amenities Fee or other student fees that may be introduced by the University from time to time.


[1] Top ups excluded on the basis of the competitive process being applied at the award of living allowance stipend.

Custodians
Dean, Graduate School Professor Alastair McEwan

Procedures

UQ and RTP Research Scholarships - Procedures

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1.0    Purpose and Scope

This procedure outlines the terms, conditions and processes associated with the award and management of research scholarships at The University of Queensland (UQ), including those awarded via the Australian Government Research Training Program (RTP). This procedure applies to all higher degree by research (HDR) candidates enrolled at UQ who are in receipt of a research scholarship that is managed by UQ.

2.0    Process and Key Controls

All Research Scholarships administered by UQ must be conducted in accordance with the principles and requirements described in the UQ and RTP Research Scholarships Policy and those described in this procedure.

3.0    Key Requirements

3.1    Eligibility, Selection, and Award

3.1.1    Australian Government Research Training Program (RTP) Scholarship

  1. To be eligible for an RTP Scholarship, the applicant must apply on UQ’s online application and must satisfy the eligibility requirements of the Commonwealth Scholarships Guidelines.

  2. If the enrolling Academic Organisational Unit (AOU) has the appropriate academic expertise, facilities, funding and resources to support the applicant in their proposed research project the Head of enrolling AOU may recommend the applicant to the Graduate School for scholarship consideration. The AOU may also consider strategic alignment, and diversity and inclusion priorities.  

  3. If the enrolling AOU does not recommend the applicant for scholarship consideration they are to advise the applicant in writing.

  4. The Dean of the UQ Graduate School, or their nominee, chairs a Scholarship Selection Committee that conducts a merit based, competitive process in order to award living allowance stipends for all candidates and tuition fee offsets for international candidates.

  5. Applicants for scholarship will be scored and ranked according to criteria detailed in the HDR Scholarship Selection Criteria Matrix.

  6. Domestic candidates whose proposed candidature meets the objectives of the Research Training Program scheme will be awarded an RTP Tuition Fee Offset Scholarship without the need for Committee review.

  7. All scholarship nominees will be advised of the outcome in writing. Feedback will be provided to applicants upon request.

  8. All scholarship recipients will be provided with an offer letter from the UQ Graduate School, which will specify terms and conditions for the scholarship.

3.1.2    UQ Research Training Scholarship

  1. Both the Australian Government RTP Scholarship and the UQ Research Training Scholarship, as outlined in item 3.1.1 above, utilise a similar application and selection process that meets the requirements to award either scholarship.

  2. The same terms and conditions for duration, leave, extension, employment and other entitlements under this procedures document apply to both the Australian Government RTP Scholarship and the UQ Research Training Scholarship.

3.1.3    Other UQ Research Scholarships

  1. Scholarship providers must conduct a competitive process* for selecting scholarship recipients.

  2. As a minimum, to meet the requirements of a competitive process, the scholarship must be advertised on the UQ approved website for at least two weeks.

  3. The scholarship advertisement should provide details on how to apply.

  4. It is acknowledged that many externally awarded scholarship schemes will conduct their own merit-based selection processes.

  5. Scholarship providers must specify to the UQ Graduate School the nature of the competitive process and the successful recipient/s.

  6. All recipients of UQ administered research scholarships will be provided with an offer letter from the UQ Graduate School, which will include standard terms and conditions.

  7. An international recipient may be provided with a tuition fee offset if the living allowance stipend meets the minimum terms and conditions outlined elsewhere in this procedure.

  8. It is acknowledged that an externally awarded scholarship scheme will have its own terms and conditions which may differ to those awarded by UQ.

*Top up scholarships excluded

3.2    Commencement

  1. Recipients must formally accept their scholarship offer as requested.

  2. The scholarship offer will lapse where a recipient is not enrolled in the HDR program by the census date of the research quarter specified in the offer letter.

  3. For recipients already enrolled in the HDR program, the scholarship offer will lapse where the scholarship has not been accepted within three months of the date of award.

3.3    Duration

  1. Scholarship payments continue for the duration specified in the offer letter or under the scholarship rules. The scholarship is subject to satisfactory progress in the recipient’s HDR program.

  2. The tuition fee offset scholarship will provide full tuition fee cover for:

    1. two years full-time equivalent (FTE) in the Master of Philosophy (MPhil) program;

    2. three years and six months FTE in the Doctor of Philosophy (PhD) program;

    3. the duration specified in the program rules for a professional doctorate (research) program; or

    4. a possible extension of up to 6 months (to a maximum of 4 years FTE), which will be available for PhD students, with provision of a plan for completion.

  3. Tuition fees, as detailed in the offer of admission, will be charged on expiry of the tuition fee offset scholarship for the remainder of the program of study.

  4. The duration of a living allowance scholarship is:

    1. two years FTE in the MPhil program;

    2. three years and six months FTE in the PhD program; or

    3. the duration specified in the program rules for a professional doctorate (research) program.

  5. The duration of a scholarship will be reduced by any periods of study undertaken:

    1. towards the degree prior to the commencement of the scholarship; or

    2. towards the degree during suspension of the scholarship payment where the candidate remains actively enrolled in the program.

  6. Periods of leave, including additional sick leave as prescribed by section 3.13.2, and parental leave, as prescribed by section 3.13.3, are added to the duration of the recipient's scholarship.

  7. For the purpose of calculating the recipient’s scholarship duration and leave entitlements, the recipient is deemed to conduct research five days a week, from Monday to Friday.

  8. Approved placements will not affect the payment rate of the RTP living allowance.

  9. Unless otherwise stated in the scholarship rules, scholarship recipients are not eligible for an extension of the scholarship.

3.4    Living Allowance Stipends

  1. Unless otherwise stated in the scholarship rules the stipend rate will be at the base full-time Australian Government RTP Scholarship stipend rate for the current year.

  2. The base full-time Australian Government RTP Scholarship stipend rate can be found at https://www.education.gov.au/research-training-program.

  3. In strategic scholarship rounds for identified groups (e.g. Aboriginal and Torres Strait Islander students) a stipend rate of up to the maximum full-time Australian Government RTP rate and duration of 4 years (https://www.education.gov.au/research-training-program) may be provided.

  4. The base full-time Australian Government RTP Scholarship stipend rate is indexed annually taking effect from 1 January.

  5. The part-time stipend rate is at 50% of the base full-time Australian Government RTP Scholarship stipend rate.

  6. Stipends are paid into the recipient’s nominated Australian bank account fortnightly.

3.5    Top Up Scholarships

  1. Top Up rates are not indexed annually.

  2. Stipends are paid into the recipient's nominated Australian bank account fortnightly.

  3. A top up scholarship can only be administered where a candidate is already receiving a base stipend.

3.6    COVID-19 Impact Extension

  1. HDR candidates in receipt of a RTP Stipend or UQRT Stipend, and whose research has been impacted by the COVID-19 Pandemic may be eligible to apply for an extension of their living stipend of 3 months for PhD students, or 6 weeks extension for MPhil students. The COVID Impact Extension will extend the stipend and tuition fee scholarship to 3.75 years (FTE) for PhD candidates and 25.5 months (FTE) for MPhil candidates. No further extensions are available after this period.

  2. To be eligible for this extension, applicants must be enrolled in a HDR program at UQ and obtained confirmation prior to 1 March 2020.

  3. Applicants for the COVID Impact Extension must demonstrate that their research has been impacted by the COVID-19 Pandemic, and that despite efforts to adjust their project, additional time is required. HDR Research Progress Reports must have been lodged in the Researcher Data Management System (RDM) and must be provided with the application in addition to a work plan for the period of the extension.

  4. The COVID Impact Extension cannot be held concurrently or consecutively with another living stipend, including the Career Development Extension. 

  5. Full guidelines for the COVID Impact Extension are available at - https://graduate-school.uq.edu.au/covid-impact-hdr-scholarship-extension.

3.7    Career Development Scholarship

  1. To apply for a Career Development Scholarship, a candidate must be receiving a UQ awarded stipend at the time of application and not yet have submitted their thesis. For thesis submission, see Higher Degree by Research Examination – Procedures 8.1.

  2. Applications for the Career Development Scholarship must demonstrate that the recipient has engaged significantly, in a sustained manner throughout candidature, in the Career Development Framework. Specifically, to be eligible, applicants must undertake a placement which has been approved by the Dean prior to commencement of the placement activity (for full guidelines see UQ Career Development Scholarship Extension Guidelines), agree to undertake an oral examination, and to submit their thesis by 3.75 years FTE. The candidate’s progress must also be otherwise satisfactory.

  3. Applications for the Career Development Scholarship must be endorsed by the candidate’s Principal Advisor and the Head of enrolling AOU.

  4. To apply for the Career Development Scholarship the candidate must have completed all milestones.

  5. Applications for the Career Development Scholarship must be received by the UQ Graduate School at least 4 weeks prior to the scholarship expiry date. Applications for extension received later than this will not be approved.

  6. The Career Development Scholarship consists of a living stipend and tuition fee offset for 6 months.

3.8    Overseas Student Health Cover (OSHC) Allowances

  1. UQ Graduate School scholarships for international recipients intending to study in Australia on a student visa will include an allowance for single cover only.

  2. OSHC will be provided for program duration as specified by the Australian Government Department of Home Affairs.

  3. OSHC coverage is fixed at acceptance. Upgrades from to single coverage to dual family or multi family will not be available. 

  4. Unless otherwise stated in the scholarship rules other UQ research scholarships do not include an OSHC allowance.

3.9    RTP Acknowledgement

  1. Recipients of an Australian Government RTP Scholarship stipend and/or a Australian Government RTP Tuition Fee Offset Scholarship are required to acknowledge the Australian Government’s contribution when, at any time during or after completion of the HDR program, the recipient, HDR Advisor(s), or any other party publishes or produces material such as books, articles, newsletters, or other literary or artistic works which relate to the research project carried out by the recipient of the RTP Scholarship.

  2. The acknowledgment must appear in a prominent place and in an appropriate form and include mention of the recipient’s support through an Australian Government Research Training Program Scholarship.

3.10    Enrolment

  1. Unless otherwise stated in the scholarship rules, a scholarship is granted on the condition that the recipient enrols full-time in the HDR program.

  2. Scholarship recipients enrolled full-time are required to engage in research and study for the equivalent of a standard five-day working week, between the hours of 9:00am to 5:00pm Monday to Friday, for at least 48 weeks a year. The actual working hours are to be negotiated with the recipient’s advisory team and the enrolling AOU.

  3. Scholarship recipients enrolled part-time are required to engage in research and study for the equivalent of up to 50% of the full-time rate prescribed in paragraph (2) of this section. The actual pattern of research and study may vary depending on the recipient’s personal circumstances and other commitments. The actual working hours are to be negotiated with the recipient’s advisory team and the enrolling AOU. 

  4. Scholarship recipients are not required to complete timesheets on the hours worked; however, they are responsible for maintaining satisfactory progress in their HDR program.

  5. The Dean may approve a recipient to hold a stipend scholarship while enrolled part-time, where reasons may include family caring commitments [1], a medical condition (a medical certificate will be required), or other circumstances that limit the student’s capacity to undertake full-time study. To support diversity and inclusion, candidates who may be unable to study full-time, including students who have a disability or are from Aboriginal or Torres Strait Islander backgrounds, will also be considered. Candidates applying to receive a part-time research scholarship will be asked to supply this information in their scholarship application.

  6. Part time stipend scholarships will have tax withheld in accordance with the relevant tax legislation.

  7. Students who hold a tuition fee offset scholarship only (with no stipend scholarship) may select to change enrolment to part-time for any reason.

  8. The Dean may approve a recipient to hold a scholarship part-time while enrolled on an approved concurrent enrolment program where enrolment on the concurrent program is full-time.

  9. Applications to hold a stipend scholarship while enrolled part-time must be endorsed by the recipient’s advisory team and Head of Enrolling AOU. See Higher Degree by Research Candidature- Procedures Section 5 on how to change attendance load.

  10. If the Dean approves a recipient to hold a scholarship while enrolled part-time, the approval only applies while the circumstances specified in the application remain in effect.

3.11    Attendance Mode

  1. Domestic scholarship recipients may be permitted to change their attendance mode to remote candidature when they are required to conduct their research away from one of UQ’s three main campuses (St Lucia, Gatton, or Herston) [2].

  2. Requests for remote candidature must be received by the UQ Graduate School at least two weeks prior to the commencement of the period of remote candidature. All requests will be considered by the Dean and must be supported by the recipient’s advisory team and the Head of Enrolling AOU.

  3. Scholarship recipients who wish to change to remote candidature for personal reasons may be required to relinquish their stipend scholarship.

3.12    Employment and Other Funding

  1. Scholarship recipients may undertake additional work commitments or paid employment within the hours specified in paragraph (2) of section 3.10 only with the approval of the advisory team, the Head of Enrolling AOU, and the Dean to a maximum of 270 hours per year.

  2. Scholarship recipients may undertake additional work commitments or paid employment outside the hours specified in paragraph (2) of section 3.10 only with the approval of the advisory team and the Head of Enrolling AOU. There are no restrictions on the number of hours the recipient may work outside the hours specified in paragraph (2) of section 3.10 as long as it does not impact on the recipient’s ability to maintain satisfactory progress in their HDR program.

  3. Scholarship recipients must not be receiving income from another scholarship or grant to support their general living costs while undertaking their HDR program if that income is greater than 75% of their stipend. Any scholarship funding received in excess of 75% of the UQ living allowance stipend will be deducted from the UQ living allowance stipend. Income unrelated to the candidate’s HDR program or income received for the candidate’s HDR program but not for the purposes of supporting general living costs is not to be taken into account. Income from paid employment as set out in paragraphs (1) and (2) of this section is not to be taken into account.

  4. Any additional tuition fee, living stipend, OSHC, or top-up scholarships received from other awards or scholarships must be declared to the UQ Graduate School upon receipt of the offer from the awarding body.

  5. An overpayment of UQ scholarship may result in a request for repayment.

3.13    Scholarship Leave

  1. Unless otherwise prescribed in the scholarship rules, a scholarship recipient is entitled to the following types of leave:

    1. recreation leave

    2. sick leave

    3. parental leave

    4. leave without scholarship (Interruption).

  2. Higher Degree by Research Leave and Interruption to Candidature Policy and Procedure outlines specific conditions and how to apply for leave.

3.13.1    Recreation Leave

  1. A scholarship recipient is entitled to 20 working days paid recreation leave each year of the scholarship, which may be accrued but must be taken during the period of the scholarship and may not be used to extend the scholarship.

  2. A recipient must apply through the UQ system to their Principal Advisor for approval to take recreation leave.

3.13.2    Sick Leave

  1. A recipient is entitled to 10 working days of paid leave each year of the scholarship to cover instances of illness and caring responsibilities for immediate family.

  2. Sick leave may be accrued but must be taken during the period of the scholarship and may not be used to extend the scholarship.

  3. A recipient must apply to their principal advisor for approval to take sick leave where the duration of the sick leave is 10 working days or less.

  4. A recipient may be entitled to an additional 60 working days sick leave within the duration of the scholarship for periods of sick leave exceeding the accrued sick leave.

  5. A recipient must apply for approval to take sick leave where the duration of the sick leave is more than 10 working days. The application must be made in the official UQ system:

    1. a medical certificate specifying the nature of the illness and the period or approximate period during which the recipient will be unable to work on their research; and

    2. the endorsement of the recipient’s principal advisor.

  6. Applications submitted outside of the eligibility requirements may not be approved and repayment of scholarship funds provided during the period of non-approved leave may be required.

  7. A recipient’s scholarship stipend payments continue for periods of approved sick leave. For periods of sick leave exceeding 10 working days that have been taken in a continuous period and approved by the Graduate School, the scholarship duration is increased by the amount of approved sick leave taken.

  8. A recipient who has exhausted their sick leave entitlements must apply for leave without stipend, as prescribed in section 3.13.4.

3.13.3    Parental Leave

  1. Students who have completed 12 months of their scholarship are entitled to paid parental leave during the scholarship.

  2. For the purposes of the conditions relating to parental leave, ‘child’ means a child of the scholarship recipient under the age of one year, except for adoption of a child where ‘child’ means a person under the age of five years who is placed with the scholarship recipient for the purposes of adoption, other than a child or step-child of the recipient or of the recipient’s spouse or a child who has previously lived continuously with the recipient for a period of six months or more.

  3. If the recipient is the primary carer of a child, the recipient is entitled to a maximum of 60 working days paid parental leave during the scholarship.

  4. If the recipient is the partner of the primary carer for a child, the recipient is entitled to a maximum of five working days parental leave during the scholarship.

  5. If the recipient is the primary carer of a child, parental leave must commence:

    1. in the period commencing no earlier than six weeks before the birth or adoption of the child; and

    2. no later than the birth or adoption of the child.

  6. If the recipient is the primary carer of a child, they must apply to the Dean for approval to take parental leave at least three weeks prior to the first day of leave.

  7. The application must include:

    1. a medical certificate or an appropriate document containing proof of birth or adoption; and

    2. the endorsement of the recipient’s advisory team and Head of Enrolling AOU.

  8. If the recipient is the partner of the primary carer, they must apply to the Dean for approval to take parental leave at least three weeks prior to the first day of leave. The application must include:

    1. a certificate from a registered medical practitioner which names their partner, states that she is pregnant and the anticipated date of birth, or states the date on which the birth took place; and

    2. the endorsement of the recipient’s advisory team and Head of enrolling AOU.

  9. Scholarship recipients who have exhausted their paid parental leave allocation are able to apply for an unpaid interruption to candidature for each instance of parental leave as prescribed in section 3.13.4.

3.13.4    Leave without Scholarship (unpaid leave)

  1. A recipient must apply to the Dean for approval to take leave without scholarship. The application must include:

    1. an explanation of the circumstances leading to the request, including appropriate supporting documents; and

    2. the endorsement of the recipient’s advisory team and Head of enrolling AOU.

  2. An application for leave without scholarship must be provided to the UQ Graduate School at least three weeks prior to the first day of leave. Interruptions related to ill health must be submitted as close to the first day of absence as possible, and no later than two weeks from the first day of absence.

  3. Applications to amend candidature submitted outside of the timelines in paragraph (2) of this section will only be applied retrospectively in extenuating circumstances.

  4. A recipient may take leave without scholarship for up to 12 months within the duration of the scholarship. Leave without  scholarship for periods exceeding 12 months may be approved by the Dean if, in the Dean’s opinion, the following circumstances prevent the recipient undertaking research and study:

    1. the recipient’s ill health; or

    2. the recipient’s caring responsibilities.

  5. Periods of enrolment in the recipient’s HDR program while on leave without scholarship from the scholarship affect the duration of the scholarship, as prescribed in paragraph (4) of section 3.3.

3.14    Change of HDR Program

  1. Unless otherwise prescribed in the scholarship rules, the recipient of a scholarship may transfer between the MPhil and PhD programs while holding the scholarship.

  2. If an application to transfer between programs is approved, the maximum duration of the recipient’s scholarship is reset to that of the new program as prescribed in paragraphs (2) and (4) of section 3.3.

  3. The recipient’s previous period holding the scholarship counts against the maximum duration determined by paragraph (2) of this section.

3.15    Change of HDR Project

  1. If a recipient changes their research project and remains with the same enrolling AOU and HDR advisor(s) the scholarship will continue without change.

  2. If a recipient transfers their enrolment to a different enrolling AOU or HDR advisor the scholarship will continue without change if:

    1. the new enrolling AOU support the scholarship under the same terms and conditions

    2. the new HDR advisor(s) support the scholarship under the same terms and conditions

    3. the scholarship provider approves the change of HDR project.

3.16    Transfer and Termination of Scholarship

  1. A scholarship awarded by UQ is not transferable to another institution, except in the case of the Research Training Program Scholarships.

  2. The scholarship will be terminated prior to its expiry date in the following circumstances:

    1. a recipient is in breach of this policy, procedure and guideline or any other condition of the scholarship, as outlined in the letter of offer,

    2. the recipient’s HDR candidature is withdrawn or terminated,

    3. the recipient relinquishes the scholarship or withdraws from candidature,

    4. the recipient ceases to be enrolled full-time in the HDR program and has not obtained approval to hold the scholarship while enrolled part-time,

    5. the recipient fails to resume study at the conclusion of a period of scholarship leave and has not obtained approval to extend that leave,

    6. a candidate, who is not required to undertake an oral examination component, submits their thesis for examination to UQ.

    7. a candidate, who is required to undertake an oral examination component, upon completion of the oral examination as approved by the Dean, if the stipend is still active,

    8. the recipient fails to make satisfactory progress within the milestone review process,

    9. the recipient has provided incorrect or inaccurate information associated with the scholarship nomination,

    10. the recipient is successful for a UQ Graduate School living allowance stipend while holding another UQ research living allowance stipend. In this instance the original living allowance stipend may be reduced to a top up at the discretion of the scholarship provider,

    11. the recipient transfers their enrolment to a different enrolling AOU or HDR advisor(s).

  3. Scholarship stipend payments cease from the date of termination of the scholarship.

  4. The Australian Postgraduate Award (APA) and International Postgraduate Research Scholarship (IPRS) funded by the Commonwealth of Australia have been withdrawn from 1 January 2017. Holders of these scholarships will be transferred to the Australian Government RTP Scholarship (APA) and Australian Government RTP Tuition Fee Offset (IPRS) under the terms and conditions outlined in UQ and RTP Research Scholarships (PPL 4.80.01) from 1 January 2017.

3.17    Supervision and Facilities

  1. The policy and procedures for minimum expectations of UQ in relation to HDR training can be found in the Higher Degree by Research Candidature Charter (PPL 4.60.02).

  2. The policy and procedures for supervisory practice is included in Eligibility and Role of Higher Degree by Research Advisors (PPL 4.60.01).

3.18    Enrichment Activities

  1. All HDR candidates will have access to the Career Development Framework (CDF) the details of which are available at https://cdf.gradschool.uq.edu.au/.

  2. The policy and procedures that describe research training, including coursework and structured learning can be found in Research Training (PPL 4.60.09).

3.19    Australian Income Tax Exempt Status

  1. The Income Tax Assessment Act 1997 (ITAA 1997) specifies that income received by way of a research scholarship is exempt from Australian income tax if the following conditions are met:

    1. the recipient is enrolled full-time in a HDR program;

    2. the scholarship is provided principally for educational purposes (that is, for the giving or imparting of instruction to the recipient);

    3. the scholarship is not provided on the condition that the recipient becomes or remains an employee of the scholarship provider; and

    4. the scholarship is not provided on the condition that the recipient undertakes to render services (such as labour) to the scholarship provider.

3.20    Feedback on Decisions

  1. If requested, the Chair of the Scholarship Selection Committee shall provide feedback on the scholarship nominee’s rank and final score on the HDR Scholarship Selection Criteria Matrix and any key factors that might have caused the Committee to consider the applicant less competitive than others. The Chair is not able to disclose confidential information about other nominees within the pool of applicants considered.

  2. UQ does not have an appeal process against the decisions made by a duly constituted selection committee concerning the selection and award of scholarship recipients. The Scholarship Selection Committee has discretion in the relative weighting of selection criteria, the judgement on the merits of applicants against those criteria and in the assessment of potential or ability to undertake an HDR program at UQ.

  3. Any concerns about the scholarship selection process should be referred in the first instance to the Chair of the selection committee.

  4. The Student Grievance Resolution policy sets out the grievance resolution process to be followed for all matters relating to admission to the HDR programs. Formal grievances and appeals by HDR applicants regarding decisions made during selection for admission therefore follow the processes outlined in Student Grievance Resolution and Appeals to Senate by Students.

4.0    Roles, Responsibilities and Accountabilities

4.1    Dean of the UQ Graduate School

The Dean of the UQ Graduate School (or their delegate) decides on the offer of admission and scholarship for HDR candidates at UQ.

4.2    Director, Graduate School

The Director of the Graduate School is responsible for effective and robust processes enabling the management of research scholarships at UQ.

4.3    Head of AOU

The Head of the enrolling AOU (Head of School, Institute Director, or equivalent) who has responsibility for AOU resourcing, approves cohort level course requirements if required.

4.4    Director HDR

The Director HDR endorses HDR program matters on behalf of enrolling AOU, including determining if an applicant’s project aligns with the AOU’s research, has adequate resourcing and supervision, and endorses the scholarship application on behalf of the AOU.

4.5    Principal Advisors

The detailed academic role, accountabilities and eligibility for principal advisors are specified in the Eligibility and Role of Higher Degree by Research Advisors Policy.

4.6    Advisors

The detailed academic role, accountabilities and eligibility for advisors are specified in the Eligibility and Role of Higher Degree by Research Advisors Policy.

5.0    Monitoring, Review and Assurance

Review of, and compliance with, this procedure is overseen by the Dean, UQ Graduate School and the Academic Board's Higher Degrees by Research Committee.

6.0    Recording and Reporting

  1. All scholarship transactions and activities are recorded within the appropriate UQ system.

  2. All student records including applications, offers, acceptances, and UQ decisions are filed in the student’s personal record in UQ’s digital student record system.

7.0    Definitions, terms and acronyms

Advisor – suitably qualified person who provides expertise related to the candidate’s research and is available to provide advice throughout candidature.

COI  Conflict of Interest declared so that a thesis may be assessed free from bias or preferential treatment (see HDR Examinations Guidelines).

Dean – Dean of the UQ Graduate School or delegate.

Director HDR – an experienced academic member of staff and HDR supervisor, appointed by the Head of the AOU, in conjunction with the Dean of the Graduate School, to act as delegate of the Head of AOU for HDR candidate matters.

Enrolling AOU – an Academic Organisational Unit that directly enrols HDR candidates.

HDR – Higher Degree by Research comprising MPhil, PhD and PDR.

PDR – Professional Doctorate by Research.

Principal Advisor – approved UQ staff member who takes primary academic responsibility for the candidate during their candidature.

Custodians
Dean, Graduate School Professor Alastair McEwan

Guidelines

UQ and RTP Research Scholarships - Guidelines

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1. Purpose and Objectives

These guidelines outline applicant eligibility for Australian Government Research Training Program Scholarships and UQ Research Training Scholarships.

2. Definitions, Terms, Acronyms

Australian Government Research Training Program (RTP) Scholarship – a living allowance scholarship funded by the Federal Government

Dean - Dean of the UQ Graduate School or delegate

Enrolling AOU - an academic organisational unit that directly enrols HDR candidates

HDR - Higher Degree by Research         

RTP – Research Training Program

UQ Graduate School Scholarship – means a scholarship where the selection, award and administration is managed by the UQ Graduate School.

UQRT – UQ Research Training

3. Guidelines Scope/Coverage

These guidelines apply to all applicants for a UQ Graduate School scholarship.

4. Guidelines Statement

The guidelines are intended to provide assistance to scholarship applicants, and enrolling AOUs when nominating HDR candidates to be included in a competitively awarded scholarship round.

5. Scholarship Definitions

5.1 The Australian Government RTP Scholarship provides a living allowance funded by the Commonwealth of Australia to domestic and international HDR students.

5.2 The RTP tuition fee offset provides a tuition fee scholarship funded by the Commonwealth of Australia and the University to domestic and international HDR students.

5.3 The value of the Australian Government contribution to the RTP tuition fee offset will be detailed in the offer letter.

5.4 The UQRT living allowance stipend provides a living allowance funded by the UQ Graduate School to domestic and international HDR students.

5.5 The UQRT living allowance may be co-funded 50% by the UQ Graduate School and the 50% by the enrolling AOU.

5.6 The UQRT tuition fee offset provides a tuition fee scholarship funded by the University.

5.7 The UQRT tuition fee offset does not provide a tuition fee income for the University.

6. UQ Graduate School Scholarship Rounds

6.1 The Dean chairs a Scholarship Selection Committee to award UQ Graduate School Scholarships, as outlined in section 6 of PPL 4.80.01 UQ Research Scholarships – Procedures.

6.2 The number of international applicants that can be nominated per AOU in any one scholarship round is capped at 8.

6.3 There is no cap for domestic nominees.

7. Eligibility

7.1 To be eligible for a RTP living allowance stipend and/or RTP tuition fee offset a recipient must be a domestic candidate or an overseas candidate enrolled in an accredited HDR course of study at an Australian higher education provider.

7.2 To be eligible for a RTP tuition fee offset a recipient must not be receiving an equivalent award or scholarship from the Commonwealth designed to offset HDR fees.

8. Readmission

An applicant who applies for readmission to a prior HDR program at UQ is not eligible to be considered for a UQ Graduate School scholarship.      

9. Remote Status

9.1 An applicant who wishes to be enrolled remotely and based outside Australia is not eligible to be considered for a UQ Graduate School scholarship.

9.2 A domestic applicant who wishes to be enrolled remotely, i.e. in Australia and not located within daily commuting distance of UQ’s 3 main campuses (St Lucia, Herston, Gatton), may be considered for a UQ Graduate School scholarship with approval from the Dean.

10. Joint PhD’s and Cotutelle

10.1 If UQ is the home (primary) institution an applicant can be considered for UQ Graduate School scholarship schemes, subject to eligibility.

10.2 If UQ is the host (secondary) institution the applicant should seek funding from their home institution.

11. Transfer

11.1 Any student, domestic or international, who is transferring to UQ must be nominated and considered within a UQ Graduate School scholarship round, even if they hold an Australian Government RTP Scholarship at their current institution.

11.2 If the transfer is occurring after the confirmation milestone the applicant may only be nominated once. Eligibility is assessed on a case by case basis.

12. Graduating Students

11.1 Domestic applicants due to graduate from an Australian institution can be considered for a scholarship. A formal letter from the Program Coordinator (or equivalent) advising the final results and stating that the requirements of the degree have been met is to be submitted by the relevant deadline. The letter should include both the grade and Honours classification for Honours students.

11.2 If the applicant is successful in securing a scholarship the results will be verified on SI-net (UQ students) or via a complete academic transcript (non UQ students). Where the grades do not match those provided by the Program Coordinator, or equivalent, the scholarship will not be awarded.

Custodians
Dean, Graduate School Professor Alastair McEwan

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Custodians
Dean, Graduate School Professor Alastair McEwan
Custodians
Dean, Graduate School Professor Alastair McEwan