Policy

Alternate Thesis Format Options - Policy

Printer-friendly version
Body

1. Purpose and Objectives

This policy provides a framework for the presentation of scholarly work that is not considered the traditional thesis format, for examination in fulfillment of the award of MPhil or PhD. This policy applies to the inclusion of scholarly works in the thesis that have been published, are accepted for publication and manuscripts submitted for publication.

2. Definitions, Terms, Acronyms

Enrolling AOU- an Academic Organisational Unit that directly enrols RHD candidates

RHD - Research Higher Degree

MPhil - Master of Philosophy

PhD - Doctor of Philosophy

Dean - Dean of the UQ Graduate School

3. Policy Scope/Coverage

This policy applies to all enrolling AOUs and all RHD candidates.

4. Policy Statement

Candidates enrolled in an MPhil or PhD undertake a period of supervised research work that culminates in a thesis or equivalent for examination by independent examiners who are recognised experts in their discipline area. This policy encompasses different modes of presenting the material outcomes from the candidature and includes the thesis including publications, exegesis and portfolios of creative works and/or performance. These alternative formats of scholarly work must still attain the same rigour of academic requirements and must still conform to the requirements of the Thesis Examination policy.

5. Including Scholarly Works in the Thesis

5.1 As part of the thesis, a candidate may submit work that has been published or accepted for publication or manuscripts submitted for publication that contribute directly to their argument and supports their findings.

5.2 The scope and quality of each scholarly work in the thesis must be commensurate with the contribution to knowledge expected of a PhD or MPhil candidate.

5.3 Research contributing to scholarly work that is included in the thesis must have been conducted during candidature.

5.4 Works published prior to candidature cannot be included in the thesis.

5.5 The candidate must make a substantial contribution to each of the following activities related to each scholarly work:

(1) Conception and design of the project associated with the scholarly work and its components;

(2) Analysis and interpretation of the research data on which the scholarly work is based;

(3) Drafting and production of significant parts of each scholarly work included in the thesis.

The candidate must have participated sufficiently to take public responsibility for each scholarly work appearing in the thesis.

5.6 Clear statement of authorship and contribution to each scholarly work must be provided in the preliminary pages of the thesis.

5.7 All authors must agree to the scholarly work appearing in the thesis.

5.8 The presence of peer-reviewed published works within the thesis does not pre-empt the assessment of the examiners regarding the quality of the thesis nor does it preclude amendments to the thesis based on examiners recommendations.

5.9 All candidates commencing from 1 January 2017 who include scholarly works in the thesis will undertake an Oral thesis examination.

6. Additional Formats for a RHD Thesis

6.1 An RHD candidate who wishes to submit a thesis that includes material other than written text of academic prose in English must submit a written request to the Dean prior to confirmation.

6.2 The request must be endorsed by the advisory team and enrolling AOU.

7. Systematic Approval for Submission of RHD Theses in an Additional Format

7.1 Enrolling AOUs may use optional thesis formats systematically for some or all of their RHD candidates.

7.2 To obtain approval the enrolling AOU must submit a proposal to UQ Research Higher Degrees Committee detailing their case.

Custodians
Dean, Graduate School
Professor Alastair McEwan

Procedures

Alternate Thesis Format Options - Procedures

Printer-friendly version
Body

1. Purpose and Objectives

These procedures outline the minimum requirements for including published work into an RHD thesis for examination and provide an overview of the requirements for obtaining permission to submit a thesis that is in an alternative format.

2. Definitions, Terms, Acronyms

Accepted Author Manuscript - The manuscript of an article that has been accepted for publication and which typically includes author-incorporated changes suggested during submission, peer review, and editor-author communications. The Accepted Author Manuscript should not be reformatted or enhanced to make it appear as a published journal article.

Enrolling AOU - an Academic Organisational Unit that directly enrols RHD candidates

RHD - Research Higher Degree

MPhil - Master of Philosophy

PhD - Doctor of Philosophy

3. Procedures Scope/Coverage

These procedures apply to all enrolling AOUs and RHD candidates.

4. Procedures Statement

Candidates have the option of submitting a thesis for examination that includes peer-reviewed publications. However, there is still a requirement for the thesis to be a cogent piece of scholarly work and these procedures outline the minimum requirements for such a thesis to ensure that it meets UQ standards for examination. In addition, there are alternative formats for the RHD thesis that may be suitable for some disciplines and/or for some candidates. To obtain permission to submit a thesis in an alternative format the candidate or AOU must submit an application to the Dean of Graduate School that addresses some key criteria. These procedures outline those criteria.

5. Including Publications in the Thesis

5.1 All theses that include publications as per the Alternative Thesis Formats policy must be formatted according to the requirements outlined in the Research Higher Degree Thesis policy.

5.2 The accepted author manuscript must be included in the thesis.

5.3 Peer reviewed papers may be incorporated if the papers contribute to the argument of the thesis.

5.4 At a minimum any thesis including publications must contain;

5.4.1 An independent introduction that contextualises the research project in relation to the present state of the knowledge in the field.

5.4.2 Thesis chapters in a logical and cogent sequence leading to an argument that supports the main findings of the thesis.

5.4.3 An independent and original discussion that integrates the significant findings of the thesis.

5.5 Permission must be obtained to reproduce copyright material in the thesis unless as part of the publication process permission has already been granted. A statement attesting to copyright permission must be explicitly included in the thesis.

5.6 Thesis examiners may request amendments to those parts of the thesis that derive from published papers. Prior publication is not an academically acceptable defence for not incorporating amendments into the final version of the thesis.

6. Non-Systematic Approval for Submission of an RHD Thesis in an Alternative Format

6.1 For an individual candidate (or an AOU) to obtain approval to submit a thesis in an alternative format the request must include the following:

6.1.1 Outline the proposed thesis format and the academic grounds for using an alternative thesis format, including the ways in which the alternative format will produce a better thesis.

6.1.2 Demonstrate that the proposal is appropriate for the RHD program, can be supported to a timely completion by the resources available (including advisory support), and will result in a thesis that can be examined.

6.1.3 If appropriate, demonstrate that the reasons for using material written in a language other than English in the thesis are academically appropriate (for example, that presenting the material in English would compromise the argument of the thesis) and related to the research topic, not to the candidate’s English language proficiency.

6.1.4 An endorsement by the advisory team and enrolling AOU.

7. Systematic Approval for Submission of RHD Theses in an Alternative Format

7.1 To obtain approval to use alternative thesis formats systematically for a cohort of RHD candidates, the enrolling AOU must submit a proposal to the Research Higher Degrees Committee. All approved proposals will be recorded on the Graduate School website. The proposal must include the following information:

7.1.1 An outline of the proposed thesis format and the academic grounds for using this thesis format, including the ways in which the alternative format will produce a better thesis.

7.1.2 A demonstration that the format is appropriate for the RHD program, can be supported to a timely completion by the resources available (including advisory support), and will result in a thesis that can be examined.

7.1.3 A statement on whether the thesis format will apply to part or all of the candidates enrolling through the AOU, and how the AOU will determine if a candidate must use the proposed alternative format.

7.1.4 Identification of any other optional research training or examination requirements, including when the requirements must be completed and to what standard.

7.2 Where approval has been granted for systematic use the following must apply:

7.2.1 The candidate must be advised of the requirement to use an alternative thesis format prior to commencement of candidature and of all consequences for research training and thesis examination.

7.2.2 The candidate must be advised of any additional examination requirements for other milestones, such as admission to candidature, confirmation of candidature, mid-candidature review and thesis review.

7.2.3 The attainment of all progression milestones is expected within the usual range of time.

7.2.4 The AOU must provide all necessary resources (including, but not restricted to, electronic recording and editing facilities, performance tuition, and travel costs for examiners) to complete the agreed research project to a satisfactory standard in a timely manner.

7.2.5 At any point before submission for examination, the candidate may cease to use the alternative thesis format with the endorsement of the advisory team and enrolling AOU and the approval of the Dean, UQ Graduate School.

Custodians
Dean, Graduate School
Professor Alastair McEwan
Custodians
Dean, Graduate School
Professor Alastair McEwan