Academic Services Division will develop, maintain and publish procedures that give effect to this policy, including schedules of fees.
The Vice-Chancellor’s office will maintain a record of fee rates approved by the Vice-Chancellor, including the basis for approval.
6.0 Appendix
6.1 Appendix 1 – Definitions
academic registrar means the academic registrar of the University.
administrative charge means a charge payable as a fine or penalty, or for alternative forms of access to a service that is an essential component of the program but is otherwise readily available, or for a good or service that is not essential to the student’s enrolment in a program.
census date means the final date for enrolment in a study period as set by the Academic Registrar.
Commonwealth supported student means a domestic student enrolled in a Commonwealth supported place, for which the Australian government makes a direct contribution to the University, towards the cost of the student’s education.
course means a distinct unit of study within a program, for which a result is given and which is identified by its alphanumeric code, title and a fixed unit value.
deposit means a sum payable as a first instalment towards the tuition fees on accepting a place in a program, the balance being payable later.
domestic student means a student who is —
(a) an Australian citizen; or
(b) a New Zealand citizen; or
(c) the holder of a permanent visa for Australia.
ESOS means the Education Services for Overseas Students Act 2000 (Cth).
fee for the purposes of this policy, means any fee or charge payable under this policy, related procedures, or incidental fees permitted under the Higher Education Provider Guidelines 2012.
FEE-HELP means the Australian government loan to help eligible students, not being Commonwealth supported students, pay their tuition fees.
HECS-HELP means the loan scheme for eligible students enrolled in Commonwealth supported places to pay their student contribution amounts.
HESA means the Higher Education Support Act 2003 (Cth).
program or course related incidental fee means a fee charged for –
-
a good or service that is not essential to the program; or
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an alternative form, or alternative forms, of access to a good or service that is an essential component of the program but is otherwise made readily available by the University at no additional fee; or
-
an essential good or service that the student has the choice of acquiring from a supplier other than the University and is for:
-
equipment or items which become the physical property of the student and are not consumed during the program; or
-
food, transport and accommodation costs associated with the provision of field trips that form part of the program.
international student means a student who is not a domestic student; also called an overseas student.
post-2015 student means a student who commenced the given program after 31 December 2015.
post-2016 student means a student who commenced the given program after 31 December 2016.
pre-2016 student means a student who commenced the given program before 1 January 2016.
pre-2017 student means a student who commenced the given program before 1 January 2017.
program means a sequence of study leading to the award of a higher education qualification by the University.
remote means a program of study undertaken by a higher degree by research student at a site other than a University campus or location.
student contribution amount means the fee that a Commonwealth supported student pays for each course.
student services and amenities fee (SSAF) means a fee for student services and amenities of a non-academic nature, the maximum annual amount for which is legislated by the Australian government.
study period means a semester, trimester, research quarter, medical rotation or teaching period.
tuition fee means the fee an international student or a domestic student (who is not in a Commonwealth supported place or an exempt student) pays for each program or course; it does not include incidental fees or administrative charges.
uncollected funds means an amount in credit on a student’s account where the account has been inactive for a minimum period of 15 months.
USET means the University Senior Executive Team.
6.2 Appendix 2 – Basis for setting and charging student contribution amounts and tuition fees
Citizenship category
|
Program Level
|
Cohort(s)
|
Fee basis
|
Charging basis
|
Domestic
|
Undergraduate,
Postgraduate Coursework
|
All full-fee paying students (commencing and continuing)
|
From the 2024 academic year, fees are program based - aper unit rate is set for each program for a given fee-year. This program based fee rate may vary based on year of commencement.
For the academic years from 2018 to 2023, a per unit rate is set at discipline level (i.e. the first 4 characters of the course code), with some exceptions within a discipline for specific academic levels or specific courses.
Refer to the archived Fee Rules for earlier years.
|
Fees are charged for each course the student enrols in for a given study period
|
Domestic
|
Undergraduate, Postgraduate Coursework
|
All students in a Commonwealth Supported Place
|
A per unit rate is set based on the ASCED code of the discipline (i.e. the Subject Area denoted by the first 4 characters of the course code).
|
Fees are charged for each course the student enrols in for a given study period (i.e. class) based on the year of commencement in the program
|
Domestic
|
Higher Degree by Research
|
Pre-2017 students
|
Students are exempt from fees for research enrolment and recommended coursework in accordance with the provisions of the RTP.
|
|
Domestic
|
Higher Degree by Research– PhD, MPhil and Professional Doctorates (Research) (except DBiotech)
|
Post-2016 students
|
A fee per research quarter is set on the basis of field of education/ASCED code for the student’s area of research. Fields are classified in two clusters: low cost and high cost.
|
Fees are charged for each study period of enrolment (research quarter), based on load (full-time/part-time) and mode (internal/remote)
|
Domestic
|
Higher Degree by Research – DBiotech
|
All cohorts
|
A per unit rate is set for the program.
|
In Year 1, fees are charged for each course the student enrols in for a given study period (i.e. class).
In later years, fees are charged for each study period of enrolment (research quarter), based on load (full-time/part-time) and mode (internal/remote)
|
Domestic
|
Non-award
|
All
|
From 2024 onwards a per unit rate is set for each program.
For the academic years from 2018 to 2023, a per unit rate is set at discipline level (i.e. the Subject Area denoted by the first 4 characters of the course code). Some exceptions within a discipline for specific academic levels or specific courses.
Refer to the archived Fee Rules for earlier years.
|
Fees are charged for each course the student enrols in for a given study period (i.e. class)
|
International
|
Undergraduate, Postgraduate Coursework
|
All students
|
A per unit rate is set for each program for a given fee-year. This program based fee rate may vary based on year of commencement.
|
Fees are charged for each course the student enrols in for a given study period (i.e. class)
|
International
|
Higher Degree by Research– PhD and MPhil
|
Pre-2017 students
|
A fee per research quarter is set on the basis of the enrolling unit. Enrolling units are grouped in three bands.
|
Fees are charged for each study period of enrolment (research quarter), based on load (full-time/part-time) and mode (internal/remote)
|
International
|
Higher Degree by Research– PhD, MPhil and Professional Doctorates (Research) (except DBiotech) and Research Study Abroad
|
Post-2016 students
|
A fee per research quarter is set on the basis of field of education/ASCED code for the student’s area of research. Fields are classified in two clusters: low cost and high cost.
|
Fees are charged for each study period of enrolment (research quarter), based on load (full-time/part-time) and mode (internal/remote)
|
International
|
Higher Degree by Research– DBiotech
|
All cohorts
|
A per unit rate is set at on the basis of field of education for the program.
|
In Year 1, fees are charged for each course the student enrols in for a given study period (i.e. class).
In later years, fees are charged for each study period of enrolment (research quarter), based on load (full-time/part-time) and mode (internal/remote)
|
International
|
Non-award
|
Approved incoming Exchange students
|
Exempt from fees
|
|
International
|
Non-award
|
Study Abroad students
|
A flat fee per semester is set for each program.
|
A fee is charged for each semester of enrolment regardless of load.
|
International
|
Non-award
|
All other students
|
From 2024 onwards a per unit rate is set for each program.
For the academic years of 2018 to 2023, a per unit rate is set at discipline level (i.e. the Subject Area denoted by the first 4 characters of the course code). Some exceptions within a discipline for specific academic levels or specific courses.
Refer to the archived Fee Rules for earlier years.
|
Fees are charged for each course the student enrols in for a given study period (i.e. class)
|
6.3 Appendix 3 - Decision makers for fees matters and summary of sub-delegation of Vice-Chancellor’s powers
Setting new Fees
Student Type
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Fee Type
|
Fee setting process
|
Recommended by
|
Endorsement/Advice
|
Approval by
|
Domestic
|
Tuition fees for new program - program based fees1
|
Approval of fee per unit for new programs
|
Executive Dean or Dean (Graduate School)
|
DVC (Global Engagement) and Academic Registrar
|
Vice-Chancellor
|
International
|
Tuition fees for new program - Program based fees
|
Approval of fee per unit for new programs
|
Executive Dean or Dean (Graduate School)
|
DVC (Global Engagement) and
Academic Registrar
|
Vice-Chancellor
|
All
|
Administrative Charges
|
New administrative charges
|
Head of organisational unit
|
N/A
|
Academic Registrar
|
All
|
Program and/or course based Incidental fees
|
New Incidental fees
|
N/A
|
Faculty/School/Institute should consult with ASD to confirm compliance of the proposed fee with the HESA
|
Executive Dean/ Head of School/ Institute Director/Dean, Graduate School
|
Specified cohorts
|
Tuition fees – set Term fees/Flat fees for a new program
|
Set a fee per study period (e.g. semester, research quarter) for a new program or a program previously on course based or program based fee
|
Executive Dean or Dean, Graduate School
|
Coursework: DVC (Global Engagement) and
Academic Registrar;
HDR: DVC (Research and Innovation), DVC (Global Engagement) and
Academic Registrar
|
Vice-Chancellor
|
All
|
All course based fees for a new discipline descriptor
|
Approval of ASCED Code (which determines HECS band and Commonwealth Funding Cluster)
|
Executive Dean or Dean, Graduate School
|
|
Academic Registrar
|
All
|
Student Services and Amenities Fee (SSAF)
|
Addition/removal of exemptions
|
|
Academic Registrar
|
Deputy Vice-Chancellor (Academic)
|
1 For Commonwealth supported students, the Student Contribution Amount is determined by the ASCED classification of the discipline. The ASCED classification also determines the Commonwealth Funding cluster.
Annual Review & Indexation of fees
Student Type
|
Fee Type
|
Fee setting process
|
Recommended by
|
Endorsement/Advice
|
Approval by
|
Domestic – Commonwealth Supported
|
Student Contribution Amount – course based1
|
Annual indexation of Student Contribution Amount -based on Australian Government approvals
|
N/A
|
N/A
|
Pre-approved by Vice-Chancellor
|
Domestic and International – Full fee paying students
|
Tuition fees - program based
|
Annual indexation of program-based fees
|
DVC (Global Engagement)
|
USET, Dean, Graduate School
|
Vice-Chancellor
|
All
|
Tuition fees - term fees/flat fees
|
Annual indexation of term based (semester/research quarter) fees
|
Coursework Programs: DVC (Global Engagement);
HDR: Dean, Graduate School
|
USET, Dean, Graduate School and Academic Registrar
|
Vice-Chancellor
|
All
|
Student Services and Amenities Fee (SSAF)
|
Annual indexation of SSAF amounts
|
|
|
Academic Registrar
|
All
|
Administrative Charges
|
Review of existing charges
|
|
|
Academic Registrar
|
All
|
Program and/or course based Incidental fees
|
Review of existing charges
|
|
|
Executive Deans and Dean, Graduate School
|
International
|
Tuition fee deposit
|
|
DVC (Global Engagement)
|
|
Academic Registrar
|
1 For Commonwealth supported students, the Student Contribution Amount is determined by the ASCED classification of the discipline. The ASCED classification also determines the Commonwealth Funding cluster.
Varying fees
Category
|
Recommended by
|
Endorsement/Advice
|
Approval by
|
Approval of discounts for specific student cohorts and sponsors
|
Coursework Programs: DVC (Global Engagement);
HDR: Dean, Graduate School
|
USET, Dean, Graduate School and Academic Registrar
|
Vice-Chancellor
|
Variations to meet Financial Aid (US federal government loans) requirements
|
N/A
|
DVC (Global Engagement)
|
Vice-Chancellor
|
Approval of variation in the amount of a tuition fee payable on administrative grounds
|
|
|
Academic Registrar
|
Waiving administrative charges
|
|
|
Academic Registrar; Deputy Director, Academic Services; Manager, Student Centre; Senior Manager, Student Fees and Enrolments; and Manager, Student Fees
|
Changes to Fees Scheme
Fee setting process
|
Endorsement/Advice
|
Approval by
|
Major changes to the basis for charging fees, e.g. course based, program based, term based, flat fees, SSAF
|
USET, Dean, Graduate School and Academic Registrar2
|
Vice-Chancellor
|
2 On advice from the Academic Registrar, Director, Planning and Business Intelligence and Chief Financial Officer regarding the budgetary, administrative and system implications of the proposed change(s).
Changes to approved Fees
Fee setting process
|
Recommending authority
|
Endorsement/Advice
|
Approval by
|
Any change to the fee bands associated with an existing Discipline Descriptor (and course based exceptions) or program based domestic or international fee rate outside the annual fee indexation process
|
Executive Dean or Dean (Graduate School)
|
DVC (Global Engagement)
|
Vice-Chancellor
|