Procedures

Selection and Purchase of Seating and Furniture - Procedures

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1. Purpose and Objectives

These procedures aim to reduce the risk of injury to University staff through selection of seating and furniture for use by University staff and students that meets specific safety requirements (including stability, adjustability, structural capacity, durability, flammability, etc.).

2. Definitions, Terms, Acronyms

AS - Australian Standards

AS/NZS - Australian/New Zealand Standards

Blue Tick Certification - Furntech Australia provides this certification for seating and furniture that meets testing criteria for function, strength and durability, stability, flammability, safety and occupational health criteria, finish and workmanship.

3. Procedures Scope/Coverage

These procedures apply to all University workplaces.

The responsibilities apply to the Director OH&S, the Director P&F, Executive Deans, School Managers, Managers/Supervisors and Architects contracted by the University.

4. Procedures Statement

The University acknowledges that poorly constructed furniture and storage equipment provided to students and staff can increase risk of injury. Through selection of furniture that has been appropriately tested for stability, adjustability, structural capacity (weight rating), durability, flammability, etc. these risks can be minimised.

5. Selection and Purchase Procedure

All purchases of seating, furniture and storage items (including task chairs, seminar chairs, workstations, seminar tables, meeting room furniture, bookshelves, etc.) must be made through P&F Furniture Procurement Section.

The steps that must be taken when selecting and purchasing seating, furniture and storage items are as follows:

  1. View the range available via P&F Furniture Catalogue.
  2. Obtain advice and guidance by contacting P&F Furniture (ext. 59127 or furniture@pf.uq.edu.au)
  3. Request a quotation from P&F Furniture and review its suitability.
  4. Submit an order to P&F Furniture.
  5. Receive and check the goods.
  6. Process the Internal Services Charge in Unifi for payment of the goods.

Occasionally it may be necessary to consider the purchase of specialist items of seating, furniture or storage items beyond the P&F Furniture range.

In this case the supplier must provide documented evidence of compliance with the relevant Australian/New Zealand Standard(s) and Blue Tick Certification.

The documented evidence must be provided to P&F Furniture (ext. 59127 or furniture@pf.uq.edu.au) before the purchase is made.

6. Roles and Responsibilities

The responsibilities for Selection and Purchase of Seating and Furniture are:

The Director OH&S is responsible for providing:

  • Current OH&S compliance and ergonomics advice about the design of seating and furniture for the construction and refurbishment of University workplaces, and individual workstations.
  • Guidance for the selection and purchase of seating and furniture for special individualised needs or for workplaces with specific requirements.

The Director, P&F is responsible for ensuring that design and construction planning includes:

  • Adequate allocation of resources,
  • Allocation of responsibility, and
  • Appropriate procedures with respect to the selection and purchase of compliant seating and furniture.

Architects contracted by the University to design new workplaces and refurbish existing workplaces are responsible for either:

  • Providing documented evidence that seating, furniture and storage items selected for refurbishments and new buildings has Blue Tick Certification and/or is compliant with the relevant Australian/New Zealand Standards (section 7), or
  • Purchasing furniture from the range available through P&F Furniture Section.
  • In cases of special workplace requirements for individualised needs, the architect should consult with the University Ergonomics & Rehabilitation Adviser.

Executive Deans and Senior Managers are responsible for ensuring that:

  • The Faculty/School OH&S risk management system provides for selection and purchase of compliant seating and furniture in all cases.
  • An adequate level of resources are allocated for the selection and purchase of appropriate seating and furniture

Managers/Supervisors are responsible for ensuring that:

  • Appropriate procedures are in place and documentation is maintained, and
  • A maintenance and replacement program is in place with respect to the selection and purchase of compliant seating and furniture.

7. References and Resources

The University Computer Workstation Design and Adjustment Guideline can be viewed at: http://ppl.app.uq.edu.au/content/2.50.03-computer-workstations-design-and-adjustment

The relevant AS/NZS are as follows:

  • AS/NZS 4443: 1997 Office Panel Systems – Workstations
  • AS/NZS 4442:1997 Office Desks
  • AS/NZS 4438:1997 Height adjustable swivel chairs.
Custodians
Director, Occupational Health and Safety
Mr Jim Carmichael
Custodians
Director, Occupational Health and Safety
Mr Jim Carmichael