Roles and Responsibilities of Associate Deans (Academic) - Policy

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1. Purpose and Objectives

The purpose of this policy is to articulate the role and responsibilities of Associate Deans (Academic) at The University of Queensland.

2. Definitions, Terms, Acronyms

No entries in this document.

3. Policy Scope/Coverage

This policy applies to incumbents in the position of Associate Dean (Academic) within the University.

4. Policy Statement

The Associate Dean (Academic) reports to the Executive Dean of the Faculty, maintaining regular and ongoing communication with the Faculty Heads of School and the relevant centres and institutes in relation to teaching and learning and student administration issues.

5. Key Responsibilities

Associate Deans (Academic) are responsible to their respective Executive Deans for:

  • Strategic oversight of all matters relating to teaching and learning;
  • Academic administration; and
  • Coordination of student administration in the faculty.

Associate Deans (Academic) are also required to:

  • agree with their Executive Dean’s appropriate strategic priorities for the near and medium term; and
  • review these priorities at the annual performance appraisal discussions.

Specific responsibilities within each broad area of the role of Associate Dean (Academic) are listed below.

5.1 Policy and leadership

  • Advise the Executive Dean on all faculty matters related to teaching and learning;
  • Chair the Faculty Board of Studies and take a leadership role in the development and review of the faculty’s degree programs;
  • Chair the Faculty Teaching and Learning Committees;
  • Represent the faculty on appropriate University committees;
  • Manage the faculty’s interactions with other faculties and institutes in relation to teaching and learning issues;
  • Develop the teaching and learning component of the Faculty Operational Plan; and
  • Develop and implement the Faculty Teaching and Learning Enhancement Plan and monitor progress towards stated performance targets.

5.2 Teaching and learning enhancement

  • Contribute to the ongoing review and management of the faculty’s educational programs;
  • Oversee development, enhancement and evaluation of new and existing degree programs;
  • Develop strategies to promote the internationalisation of the faculty’s degree programs;
  • Develop and implement strategies to deal with academic integrity issues across the faculty’s teaching and learning activities;
  • Develop, implement and oversee strategies to enhance the student experience;
  • Develop risk management policies and procedures in relation to teaching and learning;
  • Advise the Executive Dean on mechanisms for the distribution of the faculty’s teaching budget; and
  • In association with the Associate Dean (Research), identify opportunities to enhance teaching and research nexus.

5.3 Teaching scholarship and staff development

  • Develop and support strategies to attract both internal discretionary funding and external funding for teaching innovation and scholarship;
  • Develop mechanisms to promote staff development in the area of teaching and learning, and identify and support prospective candidates for teaching excellence awards; and
  • Coordinate faculty events during the UQ’s Teaching and Learning Week.

5.4 Academic management of student administration

  • Exercise delegated authority in relation to student related issues such as admissions, withdrawal, credit arrangements, approval of overseas study, special and supplementary examinations, exclusions, appeals and graduations;
  • Oversee student administration and academic advising arrangements in the faculty; and
  • In consultation with the faculty’s Executive Officer and Manager of Academic Administration, establish appropriate procedures to ensure the efficient and professional management of student matters.

5.5 Human resources management

  • Assist the Executive Dean and Heads of School as required in the management of human resource issues, including the recruitment and selection of staff, staff performance appraisal, performance management issues and staff grievances; and
  • Assist the Executive Dean and Heads of School as required to ensure the development of staff within the faculty.

5.6 External relations

Assist the Executive Dean and the Heads of School to:

  • Maintain effective links with government departments, authorities, business, commerce and industry organisations relevant to the school's teaching and learning activities;
  • Maintain links with employers of graduates; and
  • Set up and maintain productive links with offshore sources of international students.
Chief Human Resources Officer


Roles, Responsibilities and Appointment of Associate Deans (Academic) - Procedures

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1.  Purpose and Objectives

The purpose of these procedures is to outline the process for appointing, remunerating and supporting Associate Deans (Academic).

2.  Definitions, Terms, Acronyms

Authorised Officer - the officer authorised to exercise the relevant HR power or function in accordance with the HR Authorisation Schedule

3.  Procedures Scope/Coverage

These procedures apply to incumbents in the position of Associate Dean (Academic) within the University.

4.  Procedures Statement

The role of the Associate Dean (Academic) is key in the leadership of a faculty, with a focus on teaching and learning. The process to be followed to appoint, remunerate and support Associate Deans (Academic) is set out below.

5.  Appointment of Associate Deans (Academic)

An Associate Dean (Academic) will be appointed for each faculty, except for the Faculty of Science which will have two.

The Authorised Officer will appoint Associate Deans (Academic), after appropriate consultation with the relevant Executive Dean. Where appropriate, an Associate Dean (Academic) can be appointed by direct advertisement.

Associate Deans (Academic) are appointed for terms of three to five years. Normally, Associate Deans (Academic) do not serve for more than two consecutive five-year terms.

6.  Remuneration of Associate Deans (Academic)

Each Associate Dean (Academic) will be paid a responsibility loading determined by the Authorised Officer after consultation with the Deputy Vice-Chancellor (Academic) where applicable, and the relevant Executive Dean. The amount of loading will depend on the size, complexity and extent of the Faculty's activities and on the assessed performance of the Associate Dean (Academic).

7.  Support for Associate Deans (Academic)

7.1 Deputy Associate Dean (Academic)

A Deputy Associate Dean (Academic) will act for the Associate Dean (Academic) in the Associate Dean’s absence. The power to act does not include decision-making powers of the Associate Dean (Academic) under the University Rules except where a delegation is expressly provided under the Rules.

7.2 Acting Associate Dean (Academic)

Where there is no Deputy Associate Dean (Academic), an acting Associate Dean (Academic) can be appointed during absences in accordance with the HR Authorisation Schedule.

Chief Human Resources Officer
Chief Human Resources Officer