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1. Organisation, Governance and Corporate Management
1.00 University Governance
1.00.01 UQ Governance and Management Framework
1.10 Delegations
1.10.01 Delegations
1.10.02 Financial Delegations
1.10.03 Contract Delegations
1.10.04 Gift Acceptance Delegations
1.10.05 Human Resources Authorisations
1.10.06 Senate Governance Framework
1.15 Senate Remuneration
1.15.01 Senate Remuneration
1.20 Roles of Principal and Senior Officers
1.20.02 Roles and Responsibilities of Executive Deans
1.20.04 Roles, Responsibilities and Authority of Heads of Schools and Major Centres
1.20.07 Roles and Responsibilities of Associate Deans (Academic)
1.20.08 Roles and Responsibilities of Associate Deans (Research)
1.30 Structure and Processes
1.30.01 Senate and Academic Board Elections
1.30.02 Committees of Senate
1.30.03 Academic Board
1.30.04 Organisational Structures in University Systems
1.30.06 Establishment, Management and Closure of Institutes, Centres and Research Networks
1.30.07 Anatomy Facilities and Programs Governance
1.40 Quality Assurance Mechanisms and Reviews
1.40.01 Corporate Identity Program
1.40.05 Organisational Unit Reviews
1.40.06 Review of Schools and Academic Disciplines
1.40.07 Review of Academic and Administrative Service Units
1.40.08 Review of University Institutes and Centres
1.50 Ethical Conduct in the Workplace
1.50.01 Code of Conduct
1.50.02 Outside Work and Business Interests for University Staff
1.50.03 Intellectual Freedom, Academic Freedom
1.50.04 Personal Relationships in the Workplace
1.50.06 Communications and Public Comment using The University of Queensland’s Name
1.50.08 Use of Required Textbooks Written by Staff
1.50.09 Corrupt Conduct
1.50.10 Fraud and Corruption Management
1.50.11 Conflict of Interest
1.50.12 Workplace Investigations
1.50.13 Sexual Misconduct
1.60 Administrative Accountability
1.60.01 Right to Information
1.60.02 Privacy Management
1.60.03 Public Interest Disclosure
1.60.04 Records Management
1.60.05 Archives
1.60.06 Transfer and Disposal of Records
1.60.07 Working with Children
1.60.08 Compliance
1.60.09 Complaints Management
1.60.10 Record Keeping
1.70 Equity and Diversity
1.70.01 Equity and Diversity
1.70.02 Prevention of Sexual Harassment
1.70.03 Racism
1.70.05 Children on Campus
1.70.06 Discrimination and Harassment
1.70.08 Disability
1.80 Risk, Compliance and Internal Audit
1.80.01 Enterprise Risk Management
1.80.02 Enterprise Compliance Management Framework
1.90 Corporate Management
1.90.01 University Travel Management
2. Workplace Health and Safety
2.10 Governance and Consultation
2.10.01 Occupational Health and Safety Committees
2.10.02 Occupational Health and Safety Governance
2.10.03 Health, Safety and Wellness Policy
2.10.04 Staff Responsibilities for Occupational Health and Safety
2.10.05 Work Health and Safety Representative Role and Function
2.10.06 Work Health and Safety Co-ordinator Role and Function
2.10.07 Workplace Injury, Illness and Incident Reporting (UQ Safe - Incident)
2.10.08 OHS Incident Investigation
2.10.09 Occupational Health and Safety Manager Role and Function
2.10.10 Workplace Health and Safety Audit Program
2.10.12 Right of Entry for WHS Permit Holders
2.15 Emergency and Fire Safety
2.15.01 Threats to Personal Safety
2.15.02 Fire Safety Management
2.15.03 Placarding of Chemical Storage Areas
2.15.04 Fire Emergency Evacuation
2.20 Facility and Electrical Safety
2.20.01 Asbestos Management
2.20.02 Indoor Air Quality
2.20.03 Confined Spaces Management
2.20.04 Working at Height
2.20.05 Electrical Safety
2.20.07 Electrasafe Test-and-Tag
2.20.08 Lockout-Tagout
2.20.09 Plant and Equipment Safety
2.20.10 Contractor Safety Management
2.25 Workers' Compensation and Rehabilitation
2.25.01 Workers' Compensation
2.25.02 Work Rehabilitation
2.30 Safe Working Environment
2.30.01 Occupational Health and Safety Risk Management
2.30.02 Working After Hours or in Isolation
2.30.03 Emergency Eyewash and Safety Shower Equipment
2.30.04 Eye Protection
2.30.05 Personal Protective Equipment and Minimum Standards of Dress
2.30.06 Working Safely with Large Animals
2.30.07 Boating Safety
2.30.08 Diving Safety
2.30.09 Work Off-Campus
2.30.10 Occupational Exposure to Sunlight
2.30.11 Laboratory Animal Facility Health and Safety
2.30.12 Workshop Safety
2.30.13 Laboratory Safety in Research and Commercial Laboratories
2.30.14 Laboratory Safety in Teaching Laboratories
2.30.15 Laboratory Decontamination and Decommissioning
2.30.16 Snorkelling
2.30.17 Smoke-free University
2.40 Biosafety
2.40.01 Biosafety
2.40.02 Biosafety Requirements
2.40.03 Containment of Exempt Dealings
2.40.04 Notifiable Low Risk Dealings
2.40.05 Working with Retroviral Vectors
2.40.06 Hendra Virus Vaccine Implementation
2.40.07 Requirements for the Identification of Genetically Modified Organisms in Storage
2.40.08 Working with Venoms and Toxins
2.40.09 Working with Venomous or Toxic Animals
2.40.10 Importing or Working with Quarantine Material
2.40.11 Transport of Biological Materials
2.40.15 Working with Potentially Hazardous Biologicals
2.40.17 Working in a PC3 Facility
2.50 Ergonomics and Manual Tasks
2.50.01 Manual Tasks Risk Management
2.50.02 Manual Tasks Associated with Relocation or Refurbishment of Workplaces
2.50.03 Computer Workstations Design and Adjustment
2.50.04 Selection and Purchase of Seating and Furniture
2.50.05 Laboratory Ergonomics
2.50.06 Controlling Risks From Exposure to Vibration
2.60 Occupational Health
2.60.01 Alcohol and Other Drugs
2.60.02 Fatigue Prevention and Management
2.60.04 Hearing Conservation
2.60.05 Working Safely with Reproductive Hazards
2.60.06 Health Surveillance for Schedule 14 Hazardous Substances
2.60.07 Health Surveillance for Organophosphate Pesticides
2.60.08 Vaccinations and Immunisation
2.60.10 Working Safely With Blood and Body Fluids
2.60.12 Health Surveillance for Laboratory Animal Allergy
2.60.13 Q-Fever Screening and Immunisation
2.60.14 Working Safely with Bats and Flying Foxes: Lyssa Virus
2.60.20 First Aid
2.60.22 First Aid for Burns including Chemical Burns
2.60.23 First Aid Management of Anaphylaxis
2.70 Occupational Hygiene and Chemical Safety
2.70.02 Chemical Manifest
2.70.03 Safety Data Sheets
2.70.04 Chemical Labelling
2.70.05 Chemical Storage Safety
2.70.06 Storage and Handling of Flammable and Combustible Liquids
2.70.07 Storage of Chemicals in Fridges, Freezers and Cold Rooms
2.70.08 Storage and Handling of Gas Cylinders
2.70.09 Chemical Spill Response
2.70.10 Carcinogens Safety
2.70.11 Carcinogens: Manage Compliance of Prohibited and Restricted
2.70.12 Cytotoxic Compounds and Related Waste
2.70.13 Drugs and Poisons
2.70.14 Working Safely with Arsenic
2.70.15 Working Safely with Cyanide
2.70.16 Working Safely with Isoflurane
2.70.18 Working Safely with Hydrofluoric Acid
2.70.20 Working Safely with Liquid Nitrogen and Dry Ice
2.70.22 Working Safely with Nanomaterials
2.70.24 Working Safely with Phenol
2.70.25 Working Safely with Pyrophoric Substances
2.80 Radiation Safety
2.80.01 Radiation Safety
2.80.02 Regulatory Requirements for Research Projects using Radiation Sources
2.80.03 Risk Management and Approval Processes to work with Radiation Sources
2.80.04 Radiation Safety Data Sheets
2.80.05 Management of Unsealed Radioactive Waste
2.80.06 Personal Radiation Monitoring
2.80.07 Emergency Response Plan for Radioactive Spills
2.80.08 Transport of Radioactive Materials
2.80.09 Laser Safety
2.80.10 Microwave Oven Safety
3. Teaching and Learning
3.10 Curricula and Assessment
3.10.01 Curriculum
3.10.02 Assessment
3.10.03 The Course Profile
3.10.04 Placements in Coursework Programs
3.10.05 Graduate Attributes
3.10.06 Postgraduate Coursework Graduate Attributes
3.10.07 Grading System
3.10.08 Release of Examination Papers
3.10.09 Supplementary Assessment
3.10.10 Assessment Re-mark
3.10.11 Examinations
3.10.12 Finalisation of Grades
3.20 Program Management
3.20.01 Academic Program Approval
3.20.02 Course and Program Design
3.20.03 Course Coding
3.20.04 Program Nomenclature
3.20.05 Collaborative Service Teaching
3.20.06 Recording of Teaching at UQ
3.30 Quality Assurance and Enhancement
3.30.01 Teaching and Learning Roles and Responsibilities
3.30.02 Course and Teacher Surveys
3.30.03 Curriculum and Teaching Quality and Risk Appraisal and Academic Program Review
3.30.04 Curriculum and Teaching Quality and Risk Appraisal
3.30.05 Academic Program Review
3.30.06 Review of Bachelor of Arts and Bachelor of Science Programs
3.30.07 Collaborative Academic Program Arrangements
3.30.08 Teaching and Learning Awards
3.30.09 Awards for Programs that Enhance Learning
3.30.10 Citations for Outstanding Contributions to Student Learning
3.30.11 Awards for Teaching Excellence
3.30.12 International Agreements
3.30.13 ESOS Compliance Commitment
3.30.14 Fitness to Practise
3.30.15 English Language Proficiency Development and Concurrent Support
3.40 Student Admissions, Fees and Enrolments
3.40.01 Student Fees
3.40.02 Incidental Student Fees and Charges
3.40.03 Student Refunds
3.40.04 Admissions and Enrolments
3.40.05 Electronic Documents Submitted by Students
3.40.06 Undergraduate, Non-Award and CSP Admissions
3.40.07 Postgraduate Coursework Admissions
3.40.08 Access to Student Photograph Images
3.40.09 Student Identification Cards
3.40.10 Program Rules and Requirements
3.40.11 Enrolment
3.40.14 English Language Proficiency Admission
3.40.15 International Student Supervision Program
3.40.16 Transfer of Provider - Overseas Students
3.50 Student Progression and Graduation
3.50.01 Academic Records
3.50.02 Academic Withdrawal from Courses
3.50.03 Credit for Previous Studies and Recognised Prior Learning
3.50.04 Dean's Commendations for Academic Excellence
3.50.05 Award of University Medals
3.50.06 Academic Adjustments
3.50.07 Programs and Assessment for Elite Athletes
3.50.08 Alternative Academic Arrangements for Students with a Disability
3.50.09 Arrangements for Reasonable Adjustments in Examinations for Students with a Disability
3.50.10 Removal of Financial Liability Due to Special Circumstances
3.50.11 Awards
3.50.12 Bachelor Honours Degrees
3.50.13 Student Defence Reserves Support
3.50.14 Academic Progression
3.60 Student Rights and Responsibilities
3.60.01 Student Charter
3.60.02 Student Grievance Resolution
3.60.04 Student Integrity and Misconduct
3.60.05 Appeals to Senate by Students
3.70 Class Timetabling
3.70.01 Class Timetabling and Room Bookings
3.80 eLearning
3.80.01 Minimum Presence in Blackboard
3.80.02 Guest Access in Blackboard
3.80.03 Accessing a Blackboard Site Related to a SI-net Course
3.80.04 Non SI-net Courses and Community Sites in Blackboard
3.80.05 Access to Blackboard by Community Members External to UQ
3.80.06 Availability and Archiving of Concluded Blackboard Courses and Online Course Materials
3.80.07 Communication of Book Chapters Online [copyright]
4. Research and Research Training
4.10 Research Management and Administration
4.10.04 Submission of Applications for Research Funding
4.10.06 First-Named Chief Investigators on Research Grant Applications - Eligibility
4.10.07 Conditions of Acceptance of Research Funds
4.10.08 Recording of Research Grants - Significance of Block Grants
4.10.10 Research Budgets - Direct Costs
4.10.11 Equipment Purchased from Research Funds
4.10.12 Recovery of Indirect Costs from Research Funding and Consultancy Contracts
4.10.13 Intellectual Property for Staff, Students and Visitors
4.20 Research Conduct and Integrity
4.20.02 Responsible Conduct of Research
4.20.03 Approval of Research Activities within the Great Barrier Reef Marine Park
4.20.04 Authorship
4.20.05 Research Misconduct
4.20.06 Research Data Management
4.20.07 Requesting Exemption from Human Research Ethics Review
4.20.08 Open Access for UQ Research Publications
4.20.09 Export Controls
4.20.10 Research Misconduct - Higher Degree by Research Students
4.20.11 Responsible Care and Use of Animals in Teaching and Research
4.20.12 Tracking and Holding Laboratory Animals Outside UQBR Facilities
4.60 Higher Degree by Research Candidates
4.60.01 Eligibility and Role of Higher Degree by Research Advisors
4.60.02 Higher Degree by Research Candidate Charter
4.60.03 Higher Degree by Research Graduate Attributes
4.60.04 Higher Degree by Research Admission
4.60.05 Higher Degree by Research Candidature Progression
4.60.07 Alternate Thesis Format Options
4.60.08 Higher Degree by Research Examination
4.60.09 Research Training
4.60.10 Higher Degree by Research Leave and Interruption to Candidature
4.60.11 Higher Degree by Research Candidature
4.70 Doctoral Programs
4.70.03 Professional Doctorates
4.70.04 Higher Doctorates
4.80 Research Scholarships
4.80.01 UQ and RTP Research Scholarships
5. Human Resources
5.20 Title Holders
5.20.05 Academic Titles for Health Professionals
5.20.07 Visiting Academic
5.20.14 Industry Fellow
5.20.15 Honorary and Adjunct Title Holders
5.20.16 Emeritus Professor
5.30 Pre-Employment and Orientation
5.30.01 Recruitment and Selection
5.30.02 Approval of Staff Appointments
5.30.03 Staff Induction
5.30.04 Employment of Relatives and Other Close Associates
5.30.05 Job Sharing
5.30.06 Immigration
5.30.07 Selection and Appointment - Internal Appointments
5.30.09 UQ Temps
5.30.12 Identification Cards for University Staff and Associates
5.30.14 Volunteers
5.30.16 Pre-Placement Medical Assessments
5.30.18 Aboriginal and Torres Strait Islander Employment
5.40 Position Classification and Review
5.40.03 Evaluation and Classification of Positions
5.41 Academic Staff - Appointments, Duties and Responsibilities
5.41.02 Tutorial Fellows and Tutorial Assistants
5.41.05 Probation and Confirmation of Continuing Appointment (Academic Staff)
5.41.06 Probation and Confirmation of Continuing Academic Appointment (Faculty of Health and Behavioural Sciences)
5.41.07 Workload Allocation for Academic Staff
5.41.10 Casual Academic Staff
5.41.12 Academic Categories
5.43 Employment Conditions
5.43.03 Trainees and Apprentices
5.43.04 Supported Wage
5.43.07 Career Planning for Retirement
5.43.09 Transfer and Travel between University Locations
5.50 Reimbursements, Allowances, Loadings and Superannuation
5.50.01 Salary Loadings
5.50.02 Provision of Uniforms and Protective Clothing
5.50.03 Reimbursement of Establishment Expenses for New Appointees
5.50.04 Performance of Higher Level Duties
5.50.08 Responsibility Loadings (Academic Staff)
5.50.10 Clinical Loadings
5.50.11 Appointment of First Aid Officers
5.50.12 Superannuation
5.50.13 Withholding of Payments During a Period of Imprisonment or Detention
5.50.15 Flexible Remuneration - Performance Payments
5.50.16 Work and Expense-Related Allowances for Professional Staff
5.55 Hours of Work and Flexible Work Arrangements
5.55.01 Management of Professional Staff Workloads
5.55.03 Professional Staff Flexible Working Arrangements
5.55.05 Hours of Work, Overtime and Staff Attendance (Professional Staff)
5.55.06 Domestic Violence and the Workplace: Support Options Available for Staff
5.55.07 Flexible Working Arrangements
5.55.08 Annualised Salary Program
5.55.09 Part-Time Work
5.55.10 Purchased Leave
5.55.11 Telecommuting
5.60 Leave
5.60.01 Leave Entitlements
5.60.03 Personal Leave
5.60.06 Leave Without Pay
5.60.07 Long Service Leave
5.60.08 Special Leave
5.60.09 Parental Leave
5.60.10 Recreation Leave
5.60.11 Individual Flexibility Arrangement
5.60.12 Religious and Cultural Observance
5.60.13 Compassionate Leave
5.60.14 Community Service Leave
5.60.16 Defence Forces Leave
5.60.20 Leave to Attend Court
5.60.21 Christmas/New Year University Leave
5.60.23 Leave to Contest Elections and Hold Office
5.70 Performance Management and Grievance Procedures
5.70.01 Performance Appraisal for Professional and TESOL Language Teaching Staff
5.70.02 Probation for Professional Staff
5.70.03 Diminished Performance and Unsatisfactory Performance
5.70.06 Staff Assistance Services
5.70.08 Staff Grievance Resolution
5.70.10 Misconduct/Serious Misconduct
5.70.13 Medical Conditions Affecting Performance
5.70.15 Performance Appraisal for Academic Staff
5.70.17 Criteria for Academic Performance
5.80 Career Development, Increments and Staff Recognition
5.80.01 Staff Development
5.80.02 Special Studies Program
5.80.03 Recognition of 25 Years' Service - Professional Staff
5.80.07 Study Assistance Scheme for Professional Staff
5.80.10 Secondments
5.80.12 Promotion of Academic Staff Levels A - D
5.80.13 Promotion of Academic Staff (Faculty of Health and Behavioural Sciences)
5.80.14 Promotion to Professor
5.80.19 Mentoring
5.90 Cessation of Appointment
5.90.01 Resignation
5.90.04 Transitioning to Retirement
6. Information and Communication Technology
6.10 Access to Corporate Systems
6.10.02 Access to Aurion Human Resources System
6.10.03 Access to Student System
6.10.04 Access to The Raiser's Edge
6.20 Acceptable Use of ICT Resources
6.20.01 Acceptable Use of UQ ICT Resources
6.20.02 UQ Software
6.20.03 Telephone Charges
6.20.04 Using Desktop Voice Calling and Personal Video Conferencing Software
6.20.05 Social Media
6.20.06 Email for Staff and Students
6.20.07 Sending Bulk Messages
6.20.08 UQ Digital Presence
6.20.09 Cloud Computing Services
6.30 ICT Security
6.30.01 ICT Security
6.30.02 Corporate Printer Security
6.40 eLearning
7. Physical Facilities and Services
7.10 General Facilities and Services
7.10.01 Parking on University Sites
7.10.04 Display of Banners
7.20 Space Management
7.20.01 Space Management
7.20.03 Asset Management Plan
7.30 Events
7.30.01 Event Approval and Control
7.40 UQ Library
7.40.01 Library Code of Practice
7.40.02 Library Membership
7.40.03 Library Resources and Contacts
7.40.04 UQL Cyberschool
7.50 Occupation of University Land and Buildings
7.50.01 Occupation of University Land and Buildings by Lease or Licence
7.60 Critical Incident Management
7.60.01 Critical Incident Management
8. Community and Development Activities
8.10 Community Development
8.10.02 UQ Multi-faith Chaplaincy
8.15 Honour and Philanthropic Naming
8.15.01 Naming
8.15.02 Honorary Awards
8.20 Museums and Art Collections
8.20.01 Management of Museums and Collections
8.20.02 Art Collection Development
8.25 Advancement
8.25.01 Philanthropy and Fundraising
8.25.02 Gift Acceptance
8.30 Recognition of Individuals
8.30.01 Recognition of Individuals
8.35 Sponsorship
8.40 Protocol
8.40.01 Ministerial and Dignitary Protocol
9. Financial Management Practices
9.10 Financial Governance
9.10.01 Financial Accountability and Legislative Requirements
9.10.02 Budgeting and Forecasting
9.10.03 Finance Reporting
9.10.05 Reportable Gifts
9.10.06 Reporting of Losses
9.10.07 Financial Audit
9.15 Financial Administration
9.15.01 Chart of Accounts and General Ledger
9.15.02 Retention of Financial Information and Documents
9.15.03 Accountable Forms
9.20 Treasury
9.20.01 Leasing
9.20.02 Foreign Exchange Risk
9.20.03 Managed Investment Portfolio
9.20.04 Cash Management
9.20.05 General Investments
9.20.06 Loans Receivable and Payable
9.20.07 Investment
9.25 Financial Systems
9.25.01 Enterprise Financial Systems
9.30 Revenues
9.30.01 Revenue Sources
9.30.02 Student Fees and Charges
9.30.03 Research Grants
9.30.04 Scholarships and Prizes
9.30.05 Donations and Bequests
9.30.06 Consultancies, Contracts and Services
9.35 Receivables
9.35.01 Accounts Receivable
9.35.02 Credit Management
9.35.03 Receipting and Banking
9.40 Procurement
9.40.01 Procurement
9.40.02 Corporate Credit Cards
9.40.03 Travel Cards
9.40.04 Suppliers
9.40.05 Purchasing
9.45 Payments
9.45.01 Accounts Payable
9.45.02 Trade-Ins
9.45.03 Expense Claims
9.45.04 Petty Cash
9.45.05 Travel Expense Forms and Calculators
9.45.06 Hospitality
9.45.07 Special Payments
9.45.08 Cash Advances
9.50 Assets
9.50.01 Inventories
9.50.02 Property, Plant and Equipment
9.50.03 Portable and Attractive Items
9.50.04 Intangible Assets
9.50.05 Contingent Assets
9.55 Liabilities
9.55.01 Provisions
9.55.02 Contingent Liabilities
9.60 Equity
9.60.01 Retained Earnings
9.65 Taxes
9.65.01 GST
9.65.02 FBT
9.65.03 Income Tax
9.65.04 International Tax
9.70 Insurance
9.70.01 Insurance
9.75 Controlled Entities
9.75.01 Controlled Entities
10. Sustainability
10.10 Sustainability
10.10.01 Sustainability
10.20 Environmental Management
10.20.01 Environmental Management
10.20.02 Water Management
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Recent Updates
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Great Barrier Reef Marine Park - Procedures
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Visiting Academic Payment Request - Form
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ICT Security - Policy
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Acceptable Use of UQ ICT Resources - Policy
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Access to The Raiser's Edge - Procedures
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Head/Director Assessment and Recommendation Form H - Form
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Naming - Policy
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Record Keeping - Guidelines
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Programs and Assessment for Elite Athletes - Procedures
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Honorary Awards - Procedures
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Promotion of Academic Staff Levels A - D - Procedures
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Table 1: English Language Proficiency Requirements for...
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Probation and Confirmation of Continuing Appointment (...
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International High Risk Travel Business Case - Form
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International High Risk Travel Destination Approval - Form
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Undergraduate, Non-Award and CSP Admissions - Table 2
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Leave Application - Form
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Professional Staff Fixed-Term Conversion Application - Form
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RESCINDED - NOT IN FORCE - Research Misconduct - Policy
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