Compassionate Leave - Procedures

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1. Purpose and Objectives

These procedures outline the conditions and process for applying for Compassionate Leave. Leave entitlements are provided through the Enterprise Agreement; the Leave Entitlements Policy; and the relevant Legislation.

2. Definitions, Terms, Acronyms

Authorised Officer – the officer authorised to exercise the relevant HR power or function in accordance with the HR Authorisation Schedule

Enterprise Agreement - The University of Queensland Enterprise Agreement 2014 – 2017

Immediate Family - is defined as per the Fair Work Act 2009 (Cth) as:

a) a spouse (including former spouse), de facto partner (including same-sex partner), child, parent, grandparent, grandchild or sibling of the staff member; or

b) a child, parent, grandparent, grandchild or sibling of a spouse or de facto partner of the staff member.

Significant other – means a person with a sufficiently close personal relationship to the staff member which can include:

a) members of the extended family and/or community of Indigenous Australians of the staff member; and

b) members of the extended family where there is a recognised cultural relationship to the staff member.

3. Procedures Scope/Coverage

These procedures apply to all continuing, research (contingent funded), fixed-term and casual staff members covered by the Enterprise Agreement.

4. Procedures Statement

A staff member may access a period of paid and/or unpaid Compassionate Leave, subject to approval in accordance with these procedures.

5. Compassionate Leave Entitlements

A staff member (other than a casual staff member) is entitled to 3 days paid Compassionate Leave and up to 5 days unpaid Compassionate Leave for the purposes of:

  • spending time with a person who is a member of the staff member’s immediate family, household or a significant other who has a personal illness or injury that poses a serious threat to his or her life; or
  • after the death of a member of the staff member’s immediate family, household, or a significant other.

This entitlement also extends to members of a community of Indigenous Australians or where a recognised cultural relationship exists.

A casual staff member is entitled to 2 days unpaid Compassionate Leave. Casual staff members are not entitled to paid Compassionate Leave.

Compassionate Leave may be taken in an unbroken period, or separate periods as agreed by the Authorised Officer.

6. Applying for Compassionate Leave

6.1 Staff member responsibilities

A staff member should notify their supervisor and/or Authorised Officer of their intention to take Compassionate Leave as soon as practicable.

A staff member may apply to the Authorised Officer for a period of Compassionate Leave using MyAurion.

A staff member is required to provide the following information with their leave application:

  • the duration of the leave requested; and
  • the relationship to the individual for which the Compassionate Leave request applies.

A staff member may be required to provide reasonable evidence to the Authorised Officer to support any request for Compassionate Leave.

6.2 Authorised Officer responsibilities

When considering applications for Compassionate Leave, consideration should be given to:

  • Eligibility requirements for the leave applied for; and
  • Any evidentiary requirements associated with the leave.

Approved leave applications should then be forwarded to Human Resources for processing where required.

Chief Human Resources Officer Dr Al Jury
Chief Human Resources Officer Dr Al Jury