Policy

Salary Loadings - Policy

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1. Purpose and Objectives

This policy indicates the types of salary loadings available and the authorities for the approval for the payment of such loadings.

2. Definitions, Terms, Acronyms

Authorised Officer – the officer authorised to exercise the relevant HR power or function in accordance with the HR Authorisation Schedule

Enterprise Agreement - The University of Queensland Enterprise Agreement 2014 - 2017

3. Policy Scope/Coverage

This policy applies to all staff excluding casual staff members.

4. Policy Statement

The University may pay salary loadings to eligible staff in certain circumstances, in accordance with the provisions of this policy and as follows:

  • the payment of a market loading to attract and/or retain high performing staff;
  • the payment of a management loading to recognise the performance of significant management responsibility associated with particular roles or the performance of significant management responsibility during particular periods of time;
  • the payment of Clinical loadings to academic staff.

This policy provides a framework to ensure consistency and transparency in determining, reviewing and applying salary loadings.

Salary Loadings effective at a date of departure from the University – whether by resignation, cessation of fixed term period, redundancy or otherwise - will be included in the calculation of any entitlements upon cessation of employment.

5. Market Loadings

A market loading is a salary payment additional to base salary and is normally expressed as a percentage of base salary. A market loading is payable for up to three (3) years for professional staff positions and up to five (5) years for academic staff positions and may be superannuable.

A market loading may be paid to attract or retain staff where at least one of the following criteria is met:

  • evidence of sustained difficulty in recruiting and/or retaining high performing staff in an area or to a particular position(s); or
  • significant strategic or operational advantage to the University in attracting a candidate or retaining the services of the staff member and evidence that the person would be able to command a higher remuneration from other employers.

6. Management Loadings

A management loading is a salary payment additional to base salary. A management loading may be payable for up to five (5) years, may be expressed as a percentage of base salary or an additional fixed dollar amount and is normally non-superannuable.

Positions which would normally attract payment of a management loading include Head of School and Associate Dean. Further information on  management loadings for these positions is available from the UQ Staff Current Pay Schedules web page.

In exceptional circumstances, a management loading may be paid to a staff member to recognise the performance of significant management responsibility during a particular period of time.

7. Approval Authority – Market and Management Loadings

The approval authority for a market or management loading is in accordance with the HR Authorisation Schedule and is dependent on the amount of loading sought.

Where a loading of up to and including 25% of base salary is recommended, approval should be sought from the Authorised Officer.

Where a loading of greater than 25% of base salary is recommended, the Executive Dean/Institute Director should submit the recommendation to the relevant Senior Executive for endorsement prior to seeking approval from the Authorised Officer.

The organisational unit recommending the market or management loading will be responsible for funding the loading, unless the Authorised Officer agrees to fund the loading in part or in full.

8. Review – Market and Management Loadings

The payment of a market loading must be reviewed by the supervisor at the annual performance appraisal and may be adjusted at that time or, if appropriate, removed. A reassessment of market demand should be undertaken annually to determine if, in the current employment market, payment of a market loading remains appropriate.

The payment of a market loading may cease where:

  • a staff member is promoted, their position is reclassified, moves to a different role or is being paid a higher duties allowance; or
  • the Authorised Officer determines that based on market indicators or operational requirements, a market loading should cease; or
  • upon conclusion of its term.

The payment of a management loading will cease when the requirement to perform the management responsibility has ceased.

Market and management loadings may also be removed in the following circumstances:

  • the staff member is assessed as “Requires Improvement” or “Unsatisfactory” in the annual performance appraisal process; or
  • allegations of misconduct / serious misconduct have been substantiated.

Where a loading is removed, the salary will revert to the staff member’s base salary.  The decision to remove the loading will be final.

9. Clinical Loadings

A clinical loading, in accordance with the Enterprise Agreement, may be paid to staff who meet the criteria in paragraph 9.2. Clinical loadings are superannuable.

9.1 Types of Clinical Loading

The following loadings may be paid to academic staff who have clinically-related qualifications and who meet the criteria outlined in this policy.

Clinical loading – loading for a medically qualified academic employed in (or funded by) the Faculty of Medicine and responsible for patient care.

Pre-clinical loading – clinical loading for a medically qualified T&R academic or Clinical Academic Level B - E employed in a pre-clinical discipline.

Dental loading – loading for a dentally-qualified academic staff member at Level B - E employed in the Faculty of Medicine or School of Dentistry in the teaching of medical or dental students.

9.2 Criteria for payment

A clinical loading may be payable to staff who meet the following criteria:

  • The staff member must be a registered medical practitioner in the relevant discipline in Australia; and
  • The staff member teaches students in the MBBS or other program requiring clinical input for the Faculty of Medicine or students in the School of Dentistry; and
  • The staff member should have a continuing commitment to hospital, health centre or general practice, involving clinical responsibility of patient-care on a regular basis (for example, occasional sessions in general practice would not qualify) relevant to their duties with the University.

Academic staff in or funded by the Faculty of Medicine who meet above criteria are eligible for a full clinical loading.

Other academic staff in the University, who are registered as medical practitioners in Queensland may be eligible for a pre-clinical loading. There is provision for individuals to apply for a higher level of loading according to their clinical responsibilities.

Dentally-qualified staff at Level B and above may receive a dental loading, which is at a rate equivalent to pre-clinical loadings.

Academic staff on part-time appointments will receive the loading on a pro-rata basis.

10. Approval Authority – Clinical Loading

A recommendation to pay a clinical loading must be made in writing by the Head of the organisational unit to the Authorised Officer.

Custodians
Director, Human Resources
Mr Bill Kernahan (Acting)
Custodians
Director, Human Resources
Mr Bill Kernahan (Acting)