Policy

Academic Categories - Policy

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1. Purpose and Objectives

This policy identifies the four categories of academic staff and the main academic roles undertaken by academic staff at UQ. The University recognises the diversity of academic achievement and acknowledges that academic roles and activities may vary over the course of an academic’s career. For some academic staff this may lead to a change of academic category.

2. Definitions, Terms, Acronyms

Academic category – academic appointment type i.e. Teaching and Research, Teaching Focused, Research Focused or Clinical Academic.

Academic role - main academic functions such as teaching, scholarship of teaching and learning, research, creative work, clinical innovation, service and engagement.

3. Policy Scope/Coverage

This policy applies across the four categories of academic staff at UQ.

Refer to the Criteria for Academic Performance - Policy (PPL 5.70.17a) for specifications of University expectations for different categories of academic staff and different roles. The Guidelines on Evidencing Academic Achievement can be referred to for a broad (but not exhaustive) range of evidence of academic activities, outcomes, quality and impact. The Guidelines also acknowledge the diversity of academic achievement and provide a general description of academic categories and activities.

4. Policy Statement

The University of Queensland’s commitment to excellence is supported by an academic staffing profile that spans the continuum from Research Focused through Teaching and Research to Teaching Focused and Clinical Academic appointments.

According to the category of academic appointment, academic roles may include a combination of teaching, scholarship of teaching and learning, research and creative work, service, engagement and clinical innovation. The Criteria for Academic Performance - Policy (PPL 5.70.17a) specifies the roles that are relevant to academic categories. However, within these roles there is a wide range of activities which academic staff may be expected to undertake. The patterns of academic activity vary widely across academic categories and disciplines. While there are common elements, the balance between them may be different from one discipline to another. Furthermore, the amount of time required for each activity may be dependent on the discipline, and in many disciplines some of these activities could also lead to opportunities for industry linkage and commercialisation. The Criteria for Academic Performance policy offers guidance as to the performance expected of the academic staff member across the five classification levels in each academic category. The criteria outlined in this policy are the formal University expectations and any expectations of academic performance set at the school, faculty or institute level are subordinate to these criteria and must be consistent with them.

The Guidelines on Evidencing Academic Achievement lists a range of examples of academic performance indicators.

Across the course of an academic’s career, it is possible to choose to transition from one type of academic category to another by varying the mix of activities and following a transition of academic category process, as set out in the Transition of Academic Category - Procedures (PPL 5.41.12b).

Custodians
Chief Human Resources Officer

Procedures

Academic Categories – Procedures

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1.0    Purpose and Scope

The University of Queensland’s commitment to excellence is supported by an academic staffing profile that recognises the variance in contributions made by individual academic staff across the four domains of academic performance outlined in the Criteria for Academic Performance. The University recognises the diversity of academic achievement and acknowledges that academic roles and activities may vary over the course of an academic’s career. For some academic staff, this may lead to a change of academic category.

This procedure identifies five academic categories and the relevant processes associated with the identification of academic category on appointment and for transitioning between academic categories. Guidance is also provided regarding the expected ranges of contribution for each academic category for each domain of academic performance.

2.0    Process and Key Controls

2.1    Academic Categories

Academic roles at the University are categorised under one of the following five academic categories:

Teaching and Research (T&R)

Teaching Focused (TF)

Research Focused (RF)

Clinical Academic (CA)

Teaching Associate (TA).

The Guidelines on Evidencing Academic Achievement can be referred to for a broad (but not exhaustive) range of evidence of academic activities, outcomes, quality and impact. The Guidelines reflect the diversity of academic achievement and provide a general description of activities specific to the different academic categories.

2.2    Expected levels of contribution

The expected weighting range for each academic category (T&R, TF, RF, CA) relative to each performance domain is articulated below. These weightings are indicative and aren’t intended to be rigidly applied on an annual basis. For example, there may be circumstances where a higher contribution in one domain in one year is offset by a lower contribution in the following year(s).

Workload allocation occurs according to the Workload Allocation for Academic Staff – Policy and the Enterprise Agreement. Flexibility in workload mix is encouraged so that the overall work carried out by the combined staff meets the organisational requirements while giving reasonable consideration to the staff member’s preferences and career development needs. The allocation of work and the weightings attributed to each domain will be recorded in the workload model and taken into account when assessing an individual’s performance.

Indicative weighting range according to category and domain

 

Teaching

Research

Supervision & Researcher Development

Citizenship & Service

T&R

Upper

50%

50%

20%

30%

Lower

30%

30%

0%

10%

TF

Upper

80%

30%

10%

30%

Lower

60%

0%

0%

10%

RF

Upper

20%

80%

30%

30%

Lower

0%

60%

10%

10%

CA

Upper

70%

60%

40%

50%

Lower

30%

20%

0%

10%

Exceptions to these boundaries may apply to staff in management roles and to Aboriginal and Torres Strait Islander early career academics

Teaching Associate is an academic category to be introduced with the next Enterprise Agreement as a casual conversion mechanism. TA staff have a nominal workload mix as defined by UQ’s Enterprise Agreement as 80% teaching and 20% tasks directly related to their teaching including managing a tutor team, citizenship, training, discipline currency and development activities related to the role.

2.3    Allocation of Academic Category on Appointment

The mix of duties and associated workloads will be managed by the relevant Head. Prior to advertising an academic position, the Head will assess the required mix of duties and determine the appropriate academic category for the appointment. The academic category will be reflected in the job advertisement. Fractional appointments are possible under each type of academic category.

All academic appointees will receive an offer of employment which specifies the academic category associated with their role. It is expected that the contribution across domains will be appropriately considered and discussed during the Annual Performance and Development process and other relevant performance processes including confirmation and promotion.

2.4    Transition of Academic Category

Staff and supervisors should consider the implications of a change in academic category on the staff member’s career path. For example, staff seeking promotion should be cognizant that their application will be assessed against their academic category at the point the promotion application is considered. Similarly, probationary staff should consider the timing of mid-term and final review processes in determining if and when a change of category should occur. The process for requesting a change in academic category is outlined in Academic Annual Performance and Development – Procedures 2.2.1.

3.0    Roles, Responsibilities and Accountabilities

3.1    Academic Staff

Academic staff are required to be aware of the expectations of their role according to their academic category and workload mix.

3.2    Supervisor

Supervisors are required to provide support and guidance to the academic staff they supervise in relation to the expectations of the academic staff’s role according to their academic category and workload mix.

3.3    Head of Organisation Unit

The Head is responsible for managing the allocation of workload for the academic staff in their Unit in accordance with the academic staff’s category and organisational requirements.

4.0    Monitoring, Review and Assurance

The Chief Human Resources Officer, in consultation with the Provost, will be responsible for the continual monitoring of the effectiveness and application of this policy.

5.0    Recording and Reporting

Consistent with their offer of employment, the allocated academic category for each staff member will also be recorded within Workday.

Formal requests for a change to Academic Category will be retained within Workday after being actioned.

Custodians
Chief Human Resources Officer

Forms

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Change of Academic Category (Form F) - Form

Change of Academic Category (Form F) - Form

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Description: 

This form must be completed when proposing a change of academic category. Please refer to PPL 5.41.12b Transition of Academic Category - Procedures for further details.

Custodians
Chief Human Resources Officer
Custodians
Chief Human Resources Officer
Custodians
Chief Human Resources Officer