Policy

Honorary and Adjunct Title Holders - Policy

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1. Purpose and Objectives

The University of Queensland encourages the conferral of Honorary and Adjunct titles for suitably qualified persons, as a means of engagement and of optimising significant links with the external community.

This policy outlines the conditions of conferral of Honorary and Adjunct titles.

2. Definitions, Terms, Acronyms

Authorised Officer – the officer authorised to exercise the relevant HR power or function in accordance with the HR Authorisation Schedule

Adjunct’ title – title conferred on a person of distinction and standing through industry, government, professions or wider community

Head – Head of school or equivalent level

’Honorary’ title - title conferred on a person of academic distinction and standing

Title Holder – person on whom the University has bestowed an Honorary or Adjunct title

3. Policy Scope/Coverage

This policy applies to the conferral of Honorary and Adjunct titles.

Mater Medical Research Institute (MMRI) staff members at Associate Professor (Academic Level D) who seek an Honorary Professorial title at The University of Queensland are not covered by this Policy and should refer to the Promotion to Professor Policy.

This policy does not apply to Conjoint appointments, Academic Titles for Health Professionals, Emeritus Professors, or Affiliate appointments.

4. Policy Statement

The suitability of a person proposed for an Honorary title is measured against academic standards and would usually apply to someone who is a staff member of an academic institution, such as a university, or a research organisation. “Honorary Professor” would usually apply in the case of a Professor or an Emeritus Professor of another university.

The suitability of a person proposed for conferral of an Adjunct title is not measured against academic standards. The University may confer an ‘Adjunct’ title on a person of distinction and standing appropriate to the level from industry, government, professions (other than academic) or wider community.

Honorary and Adjunct titles include the titles listed below:

An Honorary or Adjunct Title Holder may simultaneously hold an appropriate institution, government or private sector position. A key consideration is whether the standing of the person is commensurate with the role expected of him or her in the University and whether the conferral of a title will be of manifest advantage to the University in fulfilling its mission and goals to teaching, research and/or community engagement.

Nothing in this policy gives rise to an employment relationship between the Title Holder and the University.

5. Conditions

5.1 Period of conferral of title

Conferral and renewal of a title will be for a maximum of three years. The title will lapse unless a case for renewal is made and approved. There is no limit on the number of times a title may be renewed.

5.2 Standing

Title Holders are affiliated with one or more University organisational units and should be listed on the relevant organisational unit’s website and other appropriate publications.

In all documentation, including communications and salutations, the full title will be used, for example “Adjunct Professor _”.

5.3 Withdrawal of title

A title may be withdrawn at any time if the Authorised Officer considers that continuation is not in the best interests of the University. The Title Holder will be informed of the withdrawal of the title in writing. There is no appeal process to a decision of the Authorised Officer.

5.4 General conditions

Title Holders will contribute to the work of the organisational unit in a voluntary capacity in such ways as are agreed with the relevant Executive Dean or Institute Director, in consultation with the relevant Head. Such contributions must be in accordance with the University’s protocols, policies and procedures (with particular reference to PPL 1.50 Ethical Conduct in the Workplace, PPL Section 2 Workplace Health and Safety and PPL 4.10.13 Intellectual Property for Staff, Students and Visitors).

Benefits to which Title Holders are entitled include:

  • use of facilities and resources of the unit as appropriate by arrangement with the Head;
  • appointment to Research Higher Degree student supervisory or advisory roles, subject to normal approval processes;
  • use of the University Libraries; and
  • access to research or teaching support and resources as negotiated with the Head.

It is expected that, where appropriate, Title Holders will list UQ as an affiliation in the by-lines of publications, in addition to their primary affiliation. In cases where any UQ expertise, resources, facilities or services (including library access) have been used in the research, inclusion of the UQ affiliation in the by-line is required.

Title Holders are not eligible for membership of the Academic Board. Eligibility for membership of other University committees or boards will be considered by the relevant Head or Executive Dean or Institute Director as appropriate.

Title Holders are protected as volunteers for liability arising whilst undertaking activities for or on behalf of the University or an affiliate. Title Holders are covered under the University’s Liability Protections including, General and Products Liability, Professional Liability, Malpractice and General Clinical Trials.

As Title Holders receive no remuneration from the University they are not covered by the University’s worker’s compensation insurance. Title Holders have limited personal accident insurance.

Custodians
Director, Human Resources
Ms Jane Banney

Procedures

Honorary and Adjunct Title Holders - Procedures

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1. Purpose and Objectives

These procedures outline the process for conferral of Honorary and Adjunct titles at The University of Queensland.

2. Definitions, Terms, Acronyms

Authorised Officer – the officer authorised to exercise the relevant HR power or function in accordance with the HR Authorisation Schedule

Committee - Honorary and Adjunct Professorial Appointments Committee

Head – Head of school or equivalent level

Title Holder – person on whom the University has bestowed an Honorary or Adjunct title

3. Procedures Scope/Coverage

These procedures apply to the conferral of Honorary and Adjunct titles. These procedures do not apply to Conjoint Appointments, Academic Titles for Health Professionals, Emeritus Professors, or Affiliate appointments.

Mater Medical Research Institute (MMRI) staff members at Associate Professor (Academic Level D) who seek an Honorary Professorial title at The University of Queensland are not covered by this Procedure and should refer to the Promotion to Professor Procedures.

4. Procedures Statement

The conferral and renewal of Honorary and Adjunct titles is to be made in accordance with these procedures.

5. Conferral and Renewal

5.1 Conferral and renewal up to and including the level of Associate Professor

Application for conferral or renewal of a title up to and including the level of Honorary or Adjunct Associate Professor is made by completing the Adjunct and Honorary Appointments Levels A – D nomination form.

5.1.1 Conferral

The Head completes Sections 1 and 2 of the nomination form and forwards the completed form and the requested attachments to the Authorised Officer for consideration.

If approved by the Authorised Officer, the form is forwarded to the local Human Resources staff.  The nominee will be advised in writing of the conferral of title.

5.1.2 Renewal

The Head completes Section 1 and Section 2 (items 3 and 5 only) of the nomination form and forwards the completed form to the Authorised Officer for consideration.

If approved by the Authorised Officer, the form is forwarded to the local Human Resources staff. The nominee will be advised in writing of the renewal of title.

5.2 Conferral or renewal at Professorial level

Conferral of a title at Professorial level is approved by the Honorary and Adjunct Professorial Appointments Committee, comprising:

  • Provost
  • Deputy Vice-Chancellor (Academic)
  • Deputy Vice-Chancellor (Research)
  • President, Academic Board
  • An Executive Dean
  • An Institute Director
  • Deputy Chancellor

Nominations for conferral and renewal of title of ‘Honorary’ or ‘Adjunct Professors’ are made by completing the Adjunct and Honorary Professors nomination form.

Nominations are normally considered twice a year according to the published dates. Organisational units are encouraged to plan ahead according to these dates, particularly where they are aware of the impending departure of University Professorial staff who they would wish to nominate.

Nominations outside of these times may be considered executively by the Authorised Officer, but require justification for special consideration.

5.2.1 Conferral

The Head completes Part A of the nomination form and forwards the form and requested attachments, including a full CV, to the Executive Dean or Institute Director for comment and endorsement.

If endorsed, the Executive Dean or Institute Director completes Part B (or submits a separate supporting letter). The nominee’s anticipated contributions, in their honorary or adjunct capacity, should be described as specifically as possible.

The Executive Dean or Institute Director forwards the completed form and CV (including current address and qualifications) as an email attachment to cap@uq.edu.au (the Continuing Appointments and Promotions section, HR Division) for consideration by the Honorary and Adjunct Professorial Appointments Committee. The Committee may request additional information.

If approved, the nominees will be advised in writing of the conferral of title.

It may be determined that an alternative title or appointment may be more appropriate and nominees will be notified accordingly.

5.2.2 Renewal

The Head completes Part A Section 1 (including updated contact details where relevant) and Section 2 (items 3 and 6 only) of the nomination form and forwards the form to the Authorised Officer.

If approved by the Authorised Officer, the form is forwarded to the local Human Resources staff. The nominee will be advised in writing of the renewal of title.

It may be determined that an alternative title or appointment may be more appropriate and nominees will be notified accordingly.

6. Resolution of Disputes

Should any dispute arise as to the conditions, duties, or arrangements relating to the title, the aggrieved party will, in the first instance, raise the matter with the relevant Executive Dean or Institute Director. If the Executive Dean or Institute Director is involved in the dispute, the matter will be referred to the Provost for consideration. The Provost will recommend appropriate action.The decision of the Provost is final.

Custodians
Director, Human Resources
Ms Jane Banney

Forms

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Adjunct and Honorary Appointments Levels A - D Nomination - Form

Adjunct and Honorary Appointments Levels A - D Nomination - Form

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Description: 

This form must be completed in accordance with the associated policy and procedures (PPL 5.20.15).

Custodians
Director, Human Resources
Ms Jane Banney
Adjunct and Honorary Professors Nomination - Form

Adjunct and Honorary Professors Nomination - Form

Printer-friendly version
Body
Description: 

This form must be completed in accordance with the associated policy and procedures (PPL 5.20.15).

Custodians
Director, Human Resources
Ms Jane Banney
Custodians
Director, Human Resources
Ms Jane Banney
Custodians
Director, Human Resources
Ms Jane Banney