Policy

Academic Titles for Health Professionals - Policy

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1. Purpose and Objectives

The University recognises health professionals who contribute significantly to its teaching, research and/or engagement programs by awarding academic titles.

This policy outlines the conditions of conferral of academic titles on health professionals.

2. Definitions, Terms, Acronyms

Authorised Officer – the officer authorised to exercise the relevant HR power or function in accordance with the HR Authorisation Schedule.

Head - Head of school or equivalent level.

Title Holder - Health professional academic title holder.

Conjoint appointment - appointment where the University may reimburse the appointee’s employer for a portion of their associated costs and a formal agreement between the University and the external employer is undertaken.

3. Policy Scope/Coverage

This policy applies to the conferral of academic titles on health professionals. This policy does not apply to conjoint appointments or secondment appointments.

4. Policy Statement

To be eligible for consideration for the conferral of an academic title, a health professional will be a regular and significant contributor to the University’s teaching, research and/or engagement programs.

Academic titles for health professionals are awarded at a level consistent with that used for the University’s academic staff:

Level A      Associate Lecturer (including Registrars)

Level B      Lecturer

Level C      Senior Lecturer

Level D      Associate Professor

Level E      Professor (Academic or clinical pathway)

The criteria for the level of conferral are set out in the Criteria for Academic Performance - Policy (PPL 5.70.17a).

Title Holders do not receive a salary or other remuneration from the University. However, reimbursement may be made for out of pocket expenses i.e. travel and accommodation while on University business.

Nothing in this policy gives rise to an employment relationship between the University and the Title Holder.

5. Conditions for Conferral of an Academic Title

5.1 Period of conferral

Conferral of a title will normally be for up to five years (excluding Registrars which are up to three years). The title will lapse unless a request for renewal is approved. There is no limit on the number of times a title may be renewed.

5.2 Standing

Title Holders will enjoy, for University purposes, the precedence and courtesy due to serving members of the University at the designated academic level. It is usual for Title Holders to be included on the organisational unit’s website and other appropriate lists.

5.3 Withdrawal of title

An academic title may be withdrawn at any time if the Authorised Officer considers that continuation is not in the best interests of the University. The Title Holder will be informed of the withdrawal of the title in writing. There is no appeal process to a decision of the Authorised Officer.

5.4 General conditions

Title Holders will contribute to the work of the organisational unit in a voluntary capacity in such ways as are agreed with the relevant Executive Dean or Institute Director, in consultation with the relevant Head. Such contributions must be in accordance with the University’s current protocols, policies and procedures (with particular reference to PPL 1.50 Ethical Conduct in the Workplace, PPL Section 2 Workplace Health and Safety PPL 1.50.1 Code of Conduct and PPL 4.10.13 Intellectual Property for Staff, Students and Visitors).

Benefits to which Title Holders are entitled include:

  • use of facilities and resources of the unit as appropriate by arrangement with the Head;
  • appointment to Higher Degree by Research student supervisory or advisory roles, subject to normal approval processes;
  • use of the University Libraries and wifi internet facilities;
  • access to administrative support for applications for grant funding, depending on the conditions of the relevant funding body and access to internal research support by negotiation or application;
  • access to other research and teaching support and resources as negotiated with the Head.

It is expected that, where appropriate, Title Holders will list UQ as an affiliation in the by-lines of publications, in addition to their primary affiliation, in accordance with the PPL 4.20.04 Authorship Policy. In cases where any UQ expertise, resources, facilities or services (including library access) have been used in the research, inclusion of the UQ affiliation in the by-line is required.

Title Holders are not eligible for membership of the Academic Board. Eligibility for membership of other University Committees or Boards will be considered by the relevant Head or Executive Dean or Institute Director as appropriate.

Title Holders are protected as volunteers for liability arising whilst undertaking activities on behalf of the University or an affiliate. Title Holders are covered under the University’s Liability Protections including General and Products Liability, Professional Liability, Malpractice and General Clinical Trials.

As Title Holders receive no remuneration from the University they are not covered by the University’s worker’s compensation insurance. Title Holders have limited personal accident insurance.

Custodians
Chief Human Resources Officer Dr Al Jury

Procedures

Academic Titles for Health Professionals - Procedures

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1. Purpose and Objectives

These procedures enact PPL 5.20.05a Academic Titles for Health Professionals – Policy.

2. Definitions, Terms, Acronyms

Authorised Officer – the officer authorised to exercise the relevant HR power or function in accordance with the HR Authorisation Schedule.

Conferral of title - first academic title or a title at a higher level than previously conferred.

Conjoint appointment - appointment where the University may reimburse the appointee’s employer for a portion of their associated costs and a formal agreement between the University and the external employer is undertaken.

Head - Head of School or equivalent level.

Renewal of title - title at same level as previously conferred.

3. Procedures Scope/Coverage

These procedures apply to all persons involved in the conferral and renewal process of academic titles for Health Professionals. These procedures do not apply to conjoint appointments (refer to the Guideline: Conjoint Appointments).

4. Procedures Statement

The University confers academic titles on health professionals in line with the process outlined in Section 5. The process for the renewal of academic titles is provided in Section 6.

5. Conferral of an Academic Title

5.1 Conferral of title Registrar - Associate Lecturer for Registrars

The title of Registrar - Associate Lecturer may be offered to individuals holding the position of Registrar who are appointed to training positions at hospitals where Doctor of Medicine (MD)/ Bachelor of Medicine/Bachelor of Surgery (MBBS) students are taught. 

Registrars may apply for conferral of a Registrar - Associate Lecturer title by completing the online application form. The Authorised Officer has the authority to approve applications at this level.

The title will lapse:

  • on completion of training; or
  • if the Registrar is not renewed; or
  • on resignation; or
  • if the Registrar is no longer involved in medical student training.

5.2 Conferral of title Associate Lecturer, Lecturer and Senior Lecturer

An applicant for the title of Associate Lecturer, Lecturer and Senior Lecturer must complete the online application form. The application will be assessed by the relevant Head and progressed to the Authorised Officer for approval.

5.3 Conferral of title Associate Professor

An applicant for the title of Associate Professor must complete the online application form. The application will be considered by a Committee comprising as a minimum:

  • Executive Dean or Deputy/Associate Dean or Institute Director/Deputy Director (Academic appointees) (Chair);
  • President of the Academic Board or nominee;
  • One Local Confirmation and Promotions Committee representative; and
  • One Head of School or nominee.

In special circumstances the President of the Academic Board can approve a change to membership of the above Committee.  The Committee will normally consider applications three times per year. 

In exceptional circumstances, the Authorised Officer may executively approve the conferral of the title of Associate Professor on the recommendation of the relevant Head.

5.4 Conferral of title Professor

5.4.1 Conferral of title at time of appointment to an external service provider

A Professorial title may be considered for a health professional at the time of their initial appointment to an external service provider. Appropriate University representation will be made on the selection committee for the appointment and will include an Academic Board representative and the Executive Dean or Institute Director.  A recommendation for conferral of title from the University representatives will be forwarded to the Authorised Officer for authorisation. 

5.4.2 Conferral of title by University Committee

A Professorial title may be conferred outside of the time of the initial appointment to the external service provider by a Committee. The Vice-Chancellor will approve the establishment and membership of this Committee, and appoints the Chair. The membership includes:

  • Provost or Vice-Chancellor’s nominee (Chair);
  • President, Academic Board or nominee;
  • Executive Dean/Institute Director from the applicant’s Faculty/Institute;
  • Executive Dean/Institute Director, or their representative, from another Faculty/Institute that utilises Academic titles for health professionals, conferred in accordance with this Procedure;
  • Associate Dean (Clinical);
  • One Level E Academic title holder, nominated by the Chair; and
  • One Level E Clinical Academic, nominated by the Chair.

In exceptional circumstances, the Authorised Officer may executively approve the conferral of the title of Professor, on the recommendation of the Head and Executive Dean or Institute Director.

5.4.3 Conferral of title Professor to existing academic title holders

There are two application pathways for conferral of the title of Professor to academic title holders at Associate Professor level or below.

  • The academic pathway in accordance with PPL 5.80.14 Promotion to Professor; or
  • The clinical pathway as detailed in section 5.4.4 of this procedure.  

All applicants must meet with their relevant Head of School or equivalent and discuss which the most appropriate pathway is prior to submitting an application.

5.4.4 Clinical Pathway for conferral of title of Professor to academic title holders

Applicants pursuing the clinical pathway must address the criteria prescribed in Section 6.4.6 Level E (Academic Title Holders only) in the 5.70.17a Criteria for Academic Performance Policy.

Applications are made through the online system, endorsed by the Head of School and submitted to the University Committee for assessment. Interviews with applicants are undertaken by the Committee and the recommendation for conferral is sent to the Authorised Officer for approval. The Vice-Chancellor will approve the establishment and membership of this Committee, and appoints the Chair. The Committee membership includes:

  • Provost or Vice-Chancellor’s nominee (Chair);
  • President, Academic Board or nominee;
  • Executive Dean/Institute Director from the applicant’s Faculty/Institute;
  • Executive Dean/Institute Director, or their representative, from another Faculty/Institute that utilises Academic titles for health professionals, conferred in accordance with this Procedure;
  • Associate Dean (Clinical);
  • One Level E Academic title holder, nominated by the Chair; and
  • One Level E Clinical Academic, nominated by the Chair.

The Committee will normally consider applications  annually and make recommendations to the Authorised Officer for final approval of conferral of title. With approval of the Vice-Chancellor, applications can be called for biannually.

In exceptional circumstances, the Authorised Officer may executively approve the conferral of the title of Professor under 5.20.05 Academic Titles for Health Professionals, on the recommendation of the Head and Executive Dean or Institute Director.

6. Renewal of an Academic Title

In the final year of their term, academic title holders will be contacted by the Faculty or Institute to determine whether they wish to apply for renewal of their title.

6.1 Renewal of title Registrar – Associate Lecturer

The renewal of the title of Registrar – Associate Lecturer is undertaken in accordance with Section 5.1 above.

6.2 Renewal of titles Associate Lecturer, Lecturer and Senior Lecturer

The renewal of the titles of Associate Lecturer, Lecturer and Senior Lecturer is undertaken in accordance with Section 5.2 above.

6.3 Renewal of title Associate Professor

A person seeking to renew a title of Associate Professor must submit an online application. The application will be considered by the Authorised Officer, on the recommendation of the relevant Head.

6.4 Renewal of title of Professor

Renewal of the title of Professor is approved by the Authorised Officer on the recommendation of the Head. The Head nominating the applicant must provide a letter of recommendation with the applicant’s CV to the Authorised Officer. 

7. Resolution of Disputes

Should any dispute arise as to the conditions, duties, or arrangements relating to the title, the aggrieved party will, in the first instance, raise the matter with the relevant Executive Dean or Institute Director.  If the Executive Dean or Institute Director is involved in the dispute, the matter will be referred to the Provost for consideration. The Provost will recommend appropriate action. The decision of the Provost is final.

Custodians
Chief Human Resources Officer Dr Al Jury

Forms

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Application for Academic Title for Health Professionals - Form

Application for Academic Title for Health Professionals - Form

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Description: 

This is the online application form for conferral or renewal of academic titles for health professionals.

Custodians
Chief Human Resources Officer Dr Al Jury
Custodians
Chief Human Resources Officer Dr Al Jury
Custodians
Chief Human Resources Officer Dr Al Jury