Policy

Open Access for UQ Research Outputs - Policy

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1. Purpose and Objectives

This policy sets out the requirements for University of Queensland researchers to make publications arising from their research openly available via UQ’s institutional repository, UQ eSpace, as soon as possible following acceptance of the publication, taking into account any restrictions imposed by the publisher.

2. Definitions, Terms, Acronyms

Authors - staff, students and affiliates of The University who are authors on publication

Affiliates - visiting academics, academic title holders, industry fellows, emeritus professors, adjunct and honorary title holders, and conjoint appointments

University - The University of Queensland

Publication - dissemination of findings, whether in hardcopy, electronic or other tangible form, including: making them available in refereed and non-refereed books or journals; conference presentations, papers, proceedings and posters and creative works with a research component

3. Policy Scope/Coverage

This policy applies to all UQ authors including staff and students, irrespective of their work location. It also applies to all University affiliates, where a UQ attribution is appropriate in the publication in question (for example, where UQ resources and facilities have been used).

Publications that contain material to be commercialised, which contain confidential or culturally sensitive information or where the availability of the publication would infringe a legal requirement by the University and/or the author are excluded from this policy.

4. Policy Statement

The University supports the underlying principles of open access by making publications freely available online as soon as possible or within twelve (12) months of publication. This policy is based on the ARC Open Access Policy and the NHMRC Dissemination of Research Findings.

The University is a generator of new knowledge and contributor to scholarly outputs. It is committed to ensuring that all outputs are disseminated as broadly as possible. This will allow the University to adhere to open-access policies of state, national and international granting bodies and also ensure the results of research are made available to the public, industry and researchers worldwide, for the benefit of society. This policy will also ensure that The University is recognised for its research and teaching which will accelerate research breakthroughs and innovation leading to economic growth.

This policy will be incorporated into all UQ Funding Rules and Agreements released after 1 January 2014.

5. Author Responsibilities

5.1 All UQ authors have individual responsibility to ensure that their publications adhere to this policy, however, it is understood that that some authors may not be able to meet the new requirements because of current legal or contractual obligations. In these cases, an explanatory note can be attached to the bibliographic metadata in UQ eSpace.

5.2 All UQ authors should adhere to the open access requirements of funding bodies. Information on funders’ policies is available at http://www.sherpa.ac.uk/juliet/.

5.3 Many publishers allow authors to make content freely available immediately or within twelve (12) months after publication. If publishers do not allow self-archiving, UQ authors are encouraged to request that the official UQ self-archiving addendum be included in the publishing contract:

'The Author has the right to publicly archive their revised, peer-reviewed personal version of their paper on their institutional website and their personal website, provided in all cases a link to the journal article on the Publisher website is included.'

Alternatively an addendum specific to the funding body (such as the NHMRC or the ARC) can be used.

5.4. All UQ authors should ensure that collaborating authors are aware of this policy and ensure that any copyright material is acknowledged in the publication.

5.6 Where a publication has more than one UQ author, only one UQ author is required to take responsibility for ensuring the policy is met.

6. Copyright and Creative Commons

6.1 The University of Queensland recommends the transfer of copyright to the publisher be avoided. Where appropriate, authors are encouraged to negotiate copyright terms with publishers and make their works available under a Creative Commons licence.

6.2 When the publisher does not allow archiving, reuse and sharing, UQ authors are encouraged to add the official UQ self-archiving addendum to a publishing contract, available at: https://www.library.uq.edu.au/research-support/open-access.

Custodians
Deputy Vice-Chancellor (Research)
Professor Robyn Ward
University Librarian
Mr Robert Gerrity

Procedures

Open Access for UQ Research Outputs - Procedures

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Body

1. Purpose and Objectives

These procedures describe the requirements for University of Queensland researchers to make publications arising from their research openly available via UQ’s institutional repository, UQ eSpace, as soon as possible following acceptance of the publication, taking into account any restrictions imposed by the publisher. This procedure will be incorporated into all UQ Funding Rules and Agreements released after 1 January 2014.

2. Definitions, Terms, Acronyms

Authors - staff, students and affiliates of The University who are authors on a publication.

Affiliates - visiting academics, academic title holders, industry fellows, emeritus professors, adjunct and honorary title holders, and conjoint appointments

University - The University of Queensland

Publication - dissemination of findings, whether in hardcopy, electronic or other tangible form, including: making them available in refereed and non-refereed books or journals; conference presentations, papers, proceedings and posters and creative works with a research component

3. Procedure Scope/Coverage

This procedure applies to all University staff and students irrespective of their work location. It also applies to all University affiliates, where a UQ attribution is appropriate in the publication in question (for example, where UQ resources and facilities have been used). The procedure applies to all UQ authors.

Publications that contain material to be commercialised, confidential or culturally sensitive information, or where the availability of the publication would infringe a legal requirement by the University, and/or the author are excluded from the procedure.

If clarification is required as to how this procedure may be implemented in particular circumstances, advice should be sought from the Director, Scholarly Publishing and Digitisation Service, UQ Library (SPADS) email: openaccess@library.uq.edu.au or Office of the Deputy Vice-Chancellor (Research) prior to submitting research outputs for publication.

4. Procedures Statement

This procedure describes the underlying principles of open access, which is making publications freely available online as soon as possible or within twelve (12) months of publication and is based on the ARC Open Access Policy and the NHMRC Dissemination of Research Findings.

5. Author Responsibilities

5.1 All UQ authors have individual responsibility to ensure that they adhere to the procedure, however, it is understood that that some authors may not be able to meet the new requirements because of current legal or contractual obligations. In these cases, an explanatory note can be attached to the bibliographic metadata in UQ eSpace.

5.2 All UQ authors should adhere to the requirements of funding bodies. Information on funders’ policies is available at http://www.sherpa.ac.uk/juliet/

5.3 Many publishers make content freely available within twelve (12) months of publication or at the time of publication. Details of publisher policies are available via Sherpa Romeo or OakList for Australian publishers. If publishers do not allow self-archiving, UQ authors are encouraged to request that the official UQ self-archiving addendum be included in the publishing contract:

'The Author has the right to publicly archive their revised, peer-reviewed personal version of their paper on their institutional website and their personal website, provided in all cases a link to the journal article on the Publisher website is included.'

Alternatively an addendum specific to the funding body (such as the NHMRC or the ARC) can be used.

5.4 All UQ authors should ensure that the metadata of the publication is submitted to UQeSpace as soon as possible. This can be done by either updating a UQ-linked ResearcherID account, claiming a publication, or adding the publication details to My UQ eSpace.

5.5 All UQ authors should ensure that collaborating authors are aware of this procedure and ensure that any copyright material is acknowledged in the publication.

5.6 Where a publication has more than one UQ author, only one UQ author is required to take responsibility for ensuring this procedure is met.

6. Pathways to Compliance

6.1 If the publication is openly accessible within the specified time period of twelve (12) months via the publisher’s website, or via a suitable repository such as PubMed Central, UQ authors need to provide the link to the full text version via eSpace.

6.2 If the publisher allows the deposit of a post-refereed author version within twelve (12) months or less from the date of publication, UQ authors are to deposit this version in eSpace.

6.3 If the publisher does not allow deposit of a post-refereed author version, UQ authors are encouraged to use the official UQ self-archiving addendum to seek permission from the publisher.

6.4 If the publisher does not approve self-archiving, this will be noted in the publication record in eSpace.

7. Copyright and Creative Commons

7.1 The University of Queensland recommends the transfer of copyright to the publisher be avoided. Where appropriate, authors are encouraged to negotiate copyright terms with publishers and make their works available under a Creative Commons licence.

7.2 Creative Commons make available a series of licences that cater for the differing access and re-use wishes of copyright owners. The licences facilitate content owner control and not loss of control. The licence terms are available from http://creativecommons.org.au/learn-more/licences

7.3 When the publisher does not allow archiving, reuse and sharing, UQ authors are encouraged to add the official UQ self-archiving addendum to a publishing contract, available at: https://www.library.uq.edu.au/research-support/open-access

Custodians
Deputy Vice-Chancellor (Research)
Professor Robyn Ward
University Librarian
Mr Robert Gerrity
Custodians
Deputy Vice-Chancellor (Research)
Professor Robyn Ward
University Librarian
Mr Robert Gerrity