Procedures

Supplementary Assessment - Procedures

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1. Purpose and Objectives

These procedures are to be used for all processes relating to supplementary assessment.

2. Definitions, Terms, Acronyms

Deferred examination – an examination (sat at a specified later date) that may be approved where exceptional circumstances affected attendance on the day of the original examination (such as illness or unexpected personal circumstances).

Full progression program – a program comprising a set list of courses which must be successfully completed in a predetermined sequence to enable progression to the following semester/year.

Partial supplementary-exempt course – a course where supplementary assessment may not be available because it is not possible to re-assess some of the minimum learning requirements, for example, those involving peer collaboration and interaction.

Supplementary assessment – assessment offered after a failing final grade that is designed to provide a second opportunity for a student to demonstrate that they have achieved all the required learning outcomes for a course.

Supplementary examination – supplementary assessment that takes the form of an examination.

Supplementary-exempt course – a course where supplementary assessment is not available under any circumstance because it is judged as academically inappropriate – it is not feasible to reassess the learning outcomes for the course. This may include for example courses involving professional experience, or peer collaboration and interaction, or requiring the demonstration of certain personal qualities and behaviours.

3. Procedures Scope/Coverage

These procedures apply to all undergraduate and postgraduate courses.

4. Procedures Statement

In particular conditions as specified by section 7 of these procedures, a student may be awarded supplementary assessment after receiving a failing final grade.

Supplementary assessment is designed to provide a second opportunity for a student to demonstrate that they have achieved all the required learning outcomes for a course. A grade of 4 is the highest grade that can be awarded in a course where supplementary assessment has been granted.

5. Determining Appropriate Supplementary Assessment

5.1 The associate dean (academic) must set the type of supplementary assessment to ensure that the minimum requirements of the course are met.

5.2 Despite 5.1, where the associate dean (academic) is unavailable or it is not reasonably practicable for them to set relevant supplementary assessment, the associate dean (academic) may authorise the relevant course coordinator to act in their place.

5.3 In determining appropriate supplementary assessment the associate dean (academic) (or the course coordinator authorised under section 5.2) must consider which learning outcomes have not been met.

5.4 Supplementary assessment can take any form (oral, written, examination etc.) in order to allow the student a second opportunity to demonstrate that they have met all learning outcomes. One approach is to set supplementary assessment that tests all learning objectives of the course. Another is to set supplementary assessment that tests specific learning objectives tailored to the individual student and is administered as school-based assessment.

6. Application for Supplementary Assessment

6.1 Usually applications for supplementary assessment are made online through SI-net. If the facility is not available, students must submit an application to the relevant faculty.

6.2 Students must make an application within five (5) calendar days of the release of grades.

6.3 Students are notified of the outcome of their application by email.

7. Eligibility and Approval of Supplementary Assessment

7.1 Subject to section 7.2, in any one course, a student is entitled to supplementary assessment only once in a semester.

7.2 The associate dean (academic) may grant supplementary assessment in a single course in which the student gains a grade of 3 (or N) and where the student gains that grade —

  1. on the first occasion in the first two semesters of study in a program following admission to undergraduate study at the university; or
  2. when a higher grade would complete a defined part of a program so as to allow progression to the next part of the program under the program rules; or
  3. in the final semester of an undergraduate or postgraduate program when a higher grade would complete the program requirements.

7.3 "Progression to the next part of a program" includes progression to the following year or semester of a full progression program.

7.4 Supplementary assessment on a grade of N will only be awarded where, in the judgement of the associate dean (academic), the student has marginally failed to attain the level of competence required for a passing grade.

7.5 Where provision for a supplementary assessment exists in a program rule, the program rule will wholly displace sections 6.2 and 7.2.

7.6 A program rule that makes provision of supplementary assessment must —

  1. set the criteria the associate dean (academic) must take into account in granting supplementary assessment; and
  2. generally be more favourable to students than sections 6.2 and/or 7.

8. Timing of Supplementary Assessment

8.1 Students will be advised in a timely manner of the composition, format and duration of the supplementary assessment.

8.2 Supplementary examinations must be held during the following periods —

  1. for first semester courses – July and August of the same year;
  2. for second semester courses – December of the same year and January of the following year; and
  3. for summer semester courses – the following March.

8.3 Supplementary assessment undertaken other than by examination must be submitted by the end of the period specified in section 8.2.

8.4 Despite section 8.2 and 8.3 —

  • the President of the Academic Board may vary the timing of all supplementary assessment; or
  • if a supplementary assessment is unable to be held within the period listed in section 8.2, the supplementary assessment must be held no later than 4 weeks after the associate dean (academic) grants a student supplementary assessment.

Example

A student is awarded a supplementary examination after the relevant scheduled supplementary examination period specified in section 8.2 because of late finalisation of their grade following a deferred examination held during that period or following finalisation an incomplete grade.

9. Finalisation of grades

9.1 Where a student has been granted supplementary assessment and the form of assessment is a written examination during the deferred and supplementary examination period, their grade for that course will typically be finalised within —

  1. ten (10) calendar days of the examination date for semester one supplementary examinations;
  2. twenty-one (21) calendar days of the examination date for semester two supplementary examinations;
  3. ten (10) calendar days of the examination date for summer semester supplementary examinations.

9.2 Where a student has been granted supplementary assessment and the form of assessment is NOT a written examination during the deferred and supplementary examination period grades must be finalised in accordance with PPL 3.10.12 Finalisation of Grades.

9.3 The grade will be shown on the student record as xSy (with ‘x’ being the grade awarded prior to supplementary assessment, and ‘y’ being the grade achieved in the supplementary assessment). A grade of 4 (or P) is the highest grade that can be awarded in a course where supplementary assessment has been granted.

10. Non-availability of Supplementary Assessment

For courses where supplementary assessment is not available for all or some of the assessment, the course coordinator must identify this clearly in the course profile. This must be based on sound academic justification and have approval of the associate dean (academic). (See Definitions of supplementary-exempt course and partial supplementary-exempt course).

Examples:

1.  Supplementary assessment will not be available in the course because:

  • assessment is based on the successful development of professional competencies over a 10-week practicum;
  • assessment is based on the process of a semester-long group project.

2.  Supplementary assessment will not be available in part of this course because:

  • assessment of the practical component is based on the laboratory notebook which records laboratory work undertaken throughout the semester.
Custodians
Academic Registrar
Mr Mark Erickson

Forms

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Supplementary Assessment Application - Form

Supplementary Assessment Application - Form

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Description: 

This is an online form that is accessed after login to the mySI-net page from the link below.

If the mySI-net page is unavailable, use the .pdf version of this form below and sign and submit it according to the form instructions.

 

Custodians
Academic Registrar
Mr Mark Erickson
Custodians
Academic Registrar
Mr Mark Erickson
Custodians
Academic Registrar
Mr Mark Erickson