The HR Authorisation Schedule contains HR-related powers and functions authorised to officers of The University of Queensland by the Vice-Chancellor and President. The Schedule will override any delegation or authorisation contained within HR-related policies or procedures. In the event of any inconsistencies, the Schedule will prevail. The HR Authorisation Schedule - Guidelines provide supporting guidance on the application and usage of the Schedule.

                                               

Guidelines

Human Resources Authorisation Schedule - Guidelines

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1. Purpose and Objectives

These Guidelines provide supporting guidance on the application and usage of the HR Authorisation Schedule.

These Guidelines must be read in conjunction with the Delegations of Authority Policy which sets out the general principles of delegation that apply to delegations across the University.

2. Definitions, Terms, Acronyms

Authorised Officer - the officer authorised to exercise the relevant HR power or function in accordance with the HR Authorisation Schedule.

Authority Levels - the grouping of positions by level of authority.

Delegate (noun) - a Staff member, a member of Senate or a Senate Committee to whom or to which a delegation of authority has been made.

Delegate (verb) - to authorise or entrust a Staff member, a member of Senate or a Senate Committee with decision-making power or authority to decide to take action in a specified area.

Delegation of Authority - a delegation of authority designated by Senate or legislation to a Staff member, a member of Senate or a Senate Committee.

Enterprise Agreement - The University of Queensland Enterprise Agreement 2014 – 2017.

HR Authorisation Schedule - the schedule containing HR powers and functions authorised to officers of The University of Queensland by the Delegate.

PPL - the University's Policy and Procedures Library [http://ppl.app.uq.edu.au].

UQ Act - the University of Queensland Act 1998 (Qld).

3. Guidelines Scope/Coverage

These Guidelines apply to all continuing, fixed-term and casual staff members.

4. Guidelines Statement

These Guidelines provide supporting guidance on the application and usage of the HR Authorisation Schedule.

5. Authorisation of HR Related Powers and Functions

5.1 Delegation of HR related powers and functions.

The Vice-Chancellor and President is the delegated authority for all HR related powers and functions in accordance with the Resolution passed by Senate on 23 October 2014.

In accordance with this resolution, the Vice-Chancellor and President has been delegated all powers and functions necessary or desirable for the engagement, deployment, management, and discipline of the University’s employees, contractors, agents and volunteers.

5.2 Authorisation of officers to exercise HR related powers and functions.

The Vice-Chancellor and President has in turn elected to authorise certain officers of The University of Queensland to exercise specified HR powers and functions as outlined in the HR Authorisation Schedule.

6. HR Authorisation Schedule

6.1 Authority Levels

The Authority Levels contain ‘Academic and Professional’ Authorisation Levels and ‘Professional Staff Only’ Authorisation Levels.

6.1.1 Academic and Professional Authorisation Level

The ‘Academic and Professional’ Authorisation Level allows officers in this category to exercise authorisations for Academic and Professional staff positions.

In the event a position in this Authority Level ceases to be an Academic Position and becomes a Professional position, the position will cease to be authorised to exercise Academic authorities.

6.1.2 Professional Staff Only Authorisation Level

The ‘Professional Staff only’ Authority Level provides for officers in this category to exercise authorised powers and functions relating to professional staff only.

Professional staff are unable to exercise powers and functions relating to an Academic staff member unless contained in a ‘special authorisation’.

6.1.3 Special Authorisations

The Authority Levels also contain ‘Special’ Authorisations that are position specific and act to provide special powers and functions to the identified position. These special authorisations may be exercised for either Professional or Academic staff positions.

6.2 Restrictions - up to level of subordinate

In accordance with the HR Authorisation Schedule, Professional Staff may only exercise authorisations for professional staff at a classification level below the Authorised Officer. For example a HEW Level 8 position may not exercise an authority for a HEW Level 9 position.

It is noted that HEW Level 10A to HEW Level 10D are considered separate classification levels for the purposes of the HR Authorisation Schedule. For example a HEW Level 10D position may exercise authorised powers and functions for a HEW Level 10C position.

6.3 Reporting lines

In accordance with the HR Authorisation Schedule, HR Authorisations must be exercised based on reporting lines and/or areas of responsibility.

6.4 Authorising other positions

An HR Authorisation holder cannot authorise another position to exercise an authorisation on their behalf.

6.5 Removal of Authority

An authorisation can only be removed from an officer or position by the Vice-Chancellor and President.

6.6 Adding positions to the Authority Levels

The Director, Human Resources can approve the addition of a position to the Authority Levels. It is expected that the addition of positions to the Authority Levels will only occur in exceptional circumstances, usually related to the creation of a new position that is not covered by the standard titling.

The Authority Levels are intended for consistent application across the University and, as such, standard or general position titling has been utilised where possible (for example Faculty Executive Manager or Supervisor).

In the event an approval authority is of the view that a position requires addition to the Authority Levels, the matter should be raised through the relevant senior manager for submission to the Director, Human Resources.

The request must be submitted in writing to the Director, Human Resources for consideration. A request must include the justification for inclusion, including consideration of similar positions within the University.

To avoid doubt, there is no requirement to seek approval from the Director, Human Resources when a new starter commences in a role that is currently contained in the Authority Levels (for example a new Head of School) or when a position becomes a Supervisory position.

Approval authorities should seek advice from local HR representatives prior to submitting a request for an addition to the Authority Levels.

7. Authorised Officer Responsibilities

Authorised Officers must exercise care and diligence when exercising authorised powers and functions and must only exercise authorities within the limits of that prescribed. These Guidelines and the Delegations Framework do not relieve staff from their duty to be fully conversant with the source materials which affect them and which give the context and rationale for the exercise of their powers.

Custodians
Director, Human Resources
Ms Jane Banney

Forms

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Human Resources Authorisation Schedule - Form

Human Resources Authorisation Schedule - Form

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Description: 

The HR Authorisation Schedule contains HR-related powers and functions authorised to officers of The University of Queensland by the Vice-Chancellor and President.

Custodians
Director, Human Resources
Ms Jane Banney
Custodians
Director, Human Resources
Ms Jane Banney
Custodians
Director, Human Resources
Ms Jane Banney