UQ Temps - Guidelines

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1. Purpose and Objectives

These guidelines outline the mechanism for the hiring of temporary staff when units require staff to fill a temporary vacancy of up to 12 months.

2. Definitions, Terms, Acronyms

Authorised Officer – the officer authorised to exercise the relevant HR power or function in accordance with the HR Authorisation Schedule

Enterprise AgreementThe University of Queensland Enterprise Agreement 2014 – 2017

UQ Temp - staff recruited via UQ Temps

UQ Temps – UQ temporary staff service provided by the Human Resources Division

3. Guidelines Scope/Coverage

These guidelines cover the filling of temporary administrative positions of up to 12 months using UQ Temps. Managers who do not use UQ Temps to fill short term administrative positions must adhere to the Recruitment and Selection - Policy (PPL 5.30.01a) and Manual. These guidelines must be applied in conjunction with the Professional Staff Recruitment by Exception Strategy. In the event of any inconsistencies, the Professional Staff Recruitment by Exception Strategy will apply.

4. Guidelines Statement

UQ Temps can be used by organisational units to fill temporary vacancies created by resignation, illness or other leave, or to assist organisational units in coping with peak activity periods. UQ Temp placements are arranged for no less than the minimum periods outlined in the Enterprise Agreement and can be arranged for extended periods, for example to replace staff on Parental Leave.

Human Resources Division maintains a pool of qualified professional administrative staff available for fixed-term or casual appointments. All staff appointed through UQ Temps have been interviewed before selection. Additional training in applications specific to the University may be offered if a need for particular skills is identified.

5. Hiring a UQ Temp

5.1 Request for a UQ Temp

  • An organisational unit must normally provide at least one to two weeks’ notice to arrange a UQ Temps appointment. In emergency cases it may be possible to arrange an immediate appointment, however this would be subject to the availability of staff.
  • Once the authority to request a temporary replacement has been obtained from the Authorised Officer, the organisational unit must contact the UQ Temps Coordinator (

5.2 UQ Temps Coordinator

  • The UQ Temps Coordinator will note the request and match the duties and responsibilities of the vacant position with a suitable UQ Temp.
  • The UQ Temps Coordinator will advise the organisational unit of the details of the appointment as soon as final arrangements have been organised.

5.3 Appointment

  • After the UQ Temps Coordinator has advised the organisational unit of the final details of the appointment, the Authorised Officer must forward the appropriate appointment documentation to the relevant Human Resource Officer. It is essential that documentation is submitted immediately to ensure prompt and correct payment of salary.
  • Temporary staff must report to the appropriate organisational unit delegate on the first day of the appointment to complete normal induction procedures (PPL 5.30.03).

6. Placement Feedback

Upon completion of the placement, the organisational unit is requested to provide feedback on the performance of the UQ Temp to the UQ Temps Coordinator.

Chief Human Resources Officer Dr Al Jury
Chief Human Resources Officer Dr Al Jury