1. Purpose and Objectives
These procedures outline the process for conferral of Honorary and Adjunct titles at The University of Queensland.
2. Definitions, Terms, Acronyms
Authorised Officer – the officer authorised to exercise the relevant HR [4] power or function in accordance with the HR Authorisation Schedule [5].
Committee - Honorary and Adjunct Professorial Appointments Committee.
Head – Head of school or equivalent level.
Title Holder – person on whom the University has bestowed an Honorary or Adjunct title.
3. Procedures Scope/Coverage
These procedures apply to the conferral of Honorary and Adjunct titles. These procedures do not apply to Conjoint Appointments, Academic Titles for Health Professionals [6], Emeritus Professors [7], or Affiliate appointments [8].
Mater Medical Research Institute (MMRI) staff members at Associate Professor (Academic Level D) who seek an Honorary Professorial title at The University of Queensland are not covered by this Procedure and should refer to the Promotion to Professor Procedures.
4. Procedures Statement
The conferral and renewal of Honorary and Adjunct titles is to be made in accordance with these procedures.
5. Conferral and Renewal
5.1 Conferral and renewal up to and including the level of Associate Professor
Application for conferral or renewal of a title up to and including the level of Honorary or Adjunct Associate Professor is made by completing the Adjunct/Honorary and Industry Fellow Nomination Form - Conferral and Renewal. [9]
5.1.1 Conferral
The Head completes Sections 1 and 2 of the nomination form and forwards the completed form and the requested attachments to the Authorised Officer for consideration.
If approved by the Authorised Officer, the form is forwarded to the local Human Resources staff. The nominee will be advised in writing of the conferral of title.
5.1.2 Renewal
The Head completes Section 1 and Section 2 (items 3 and 5 only) of the nomination form and forwards the completed form to the Authorised Officer for consideration.
If approved by the Authorised Officer, the form is forwarded to the local Human Resources staff. The nominee will be advised in writing of the renewal of title.
5.2 Conferral or renewal at Professorial level
Conferral of a title at Professorial level is approved by the Honorary and Adjunct Professorial Appointments Committee, comprising:
- Provost
- Deputy Vice-Chancellor (Academic)
- Deputy Vice-Chancellor (Research)
- President, Academic Board
- An Executive Dean
- An Institute Director
- Deputy Chancellor
Nominations for conferral and renewal of title of ‘Honorary’ or ‘Adjunct Professors’ are made by completing the Professorial Honorary or Adjunct Nomination form (Conferral & Renewal) [10].
Nominations are normally considered twice a year according to the published dates. Organisational units are encouraged to plan ahead according to these dates, particularly where they are aware of the impending departure of University Professorial staff who they would wish to nominate.
Nominations outside of these times may be considered executively by the Authorised Officer, but require justification for special consideration.
5.2.1 Conferral
The Head completes Sections 1 and 2 of the nomination form and forwards the form and requested attachments, including a full CV, to the Executive Dean or Institute Director for comment and endorsement.
If endorsed, the Executive Dean or Institute Director completes Section 3 (and/or submits a separate supporting letter). The nominee’s anticipated contributions, in their honorary or adjunct capacity, should be described as specifically as possible.
The Executive Dean or Institute Director forwards the completed form and CV (including current address and qualifications) as an email attachment to cap@uq.edu.au [11] (the Continuing Appointments and Promotions section, HR [4] Division) for consideration by the Honorary and Adjunct Professorial Appointments Committee. The Committee may request additional information.
If approved, the nominees will be advised in writing of the conferral of title.
It may be determined that an alternative title or appointment may be more appropriate and nominees will be notified accordingly.
5.2.2 Renewal
The Head completes Section 1 (including updated contact details where relevant) and Section 2 (where relevant) of the nomination form and forwards the form to the Authorised Officer.
If approved by the Authorised Officer, the form is forwarded to the local Human Resources staff. The nominee will be advised in writing of the renewal of title.
It may be determined that an alternative title or appointment may be more appropriate and nominees will be notified accordingly.
6. Resolution of Disputes
Should any dispute arise as to the conditions, duties, or arrangements relating to the title, the aggrieved party will, in the first instance, raise the matter with the relevant Executive Dean or Institute Director. If the Executive Dean or Institute Director is involved in the dispute, the matter will be referred to the Provost for consideration. The Provost will recommend appropriate action.The decision of the Provost is final.