Procedures

Non SI-net Courses and Community Sites in Blackboard - Procedures

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1. Purpose and Objectives

This procedure aims to describe the University process for applying for community and course sites that are not directly related to SI-net course offerings at the University of Queensland. 

2. Definitions, Terms, Acronyms

Community site - A specific type of site within Blackboard not related to course sites, where membership is not determined by specific SI-net course enrolement.

Course sites - Individual Blackboard site allocated to any course offered at the University, whether via SI-net or not.

Non SI-net course site - Any Blackboard course site not related to any course offered at the University of Queensland available via SI-net.

SI-net course - Any course offered at the University of Queensland into which a student enrols via SI-net.

3. Procedures Scope/Coverage

This procedure includes an explanation of the selection process for approved non SI-net Blackboard courses and community sites, the application process and the approval process that follows.  It applies to any staff member who seeks to obtain such a site.

4. Procedures Statement

4.1 General statements

4.1.1 Community or non SI-net courses must be related to Teaching and Learning or Research or staff development/induction or student support or for the purposes of improving the administration of the University.

4.1.2 Examples of community sites are 1st year experience programs, school, faculty teaching communities, scholarship groups and research sites.

4.1.3 Examples of non SI-net courses are bridging courses, staff development sites.

4.1.4 Non SI-net courses and communities are approved by the Director of Studies or Head of the Organisational Unit/delegate of the relevant faculty, school or other organisational unit. 

4.1.5 Communities and non SI-net courses will have a lifetime of no longer than one academic year, at which time they will need to be requested and approval again sought.  An expiry period of less than one year can be given.

4.1.6 The following non SI-net course or community requests are unlikely to be approved:

  • Requests relating to clubs and societies (unless the Faculty/School has a special purpose for this);
  • Any sites not fitting into the above criteria;
  • Communities for Alumni – due to the numbers of Alumni, alternative portals are being developed for this purpose.

4.1.7 Students cannot request a Blackboard non SI-net or community site to be created unless a postgraduate student wishes to use the central eLearning system for Research or Teaching and Learning purposes, and a UQ staff member requests the site taking responsibility for that site.

4.2 Process for requesting a community site

  1. Staff member logs into Blackboard;

  2. Select the staff tab;

  3. Click on ‘Course/Community Site Request Forms;

  4. Click on ‘Community Site’ link;

  5. Complete the online form; 

  6. An email is sent to the Head of the Organisational Unit/delegate to request approval.

  7. Communities will have a lifetime of no longer than one year, at which time the community will need to be requested and approval again. 

4.3 Process for requesting a non SI-net course site

  1. Staff member logs into Blackboard;

  2. Select the staff tab;

  3. Click on ‘Course/Community Site Request Forms;

  4. Click on ‘Non SI-net Course Site’ link;

  5. Complete the online form; 

  6. An email is sent to the Head of the Organisational Unit/delegate to request approval.

  7. Communities will have a lifetime of no longer than one year, at which time the community will need to be requested and approval again. 

4.4 Process for approving a community/non SI-net course

  1. Head of the Organisational Unit/delegate receives the request via email.  This email is automatically copied to the requesting staff member.

  2. An “approved and any conditions” or “not approved and the reason” return email is to be sent by the HOU to the address supplied in the request email.  (It is recommended that the email is copied to the requester.)

  3. On receipt of a return email approving the community, ITS Blackboard support will setup the community and populate it as requested. 

  4. The requester is then be notified of the creation of this community.

  5. On receipt of a “not approved” email, the email will be forwarded to the requester.

Custodians
Director, Information Technology Services
Mr Rob Moffatt
Custodians
Director, Information Technology Services
Mr Rob Moffatt